Allocation Selection

Allocation

This field displays the number of the selected allocation and can only be viewed. The allocation number is entered in Allocation Entry. For more information, see Allocation Entry.

Description

This field displays the description associated with the selected allocation and can only be viewed. The allocation description is entered in Allocation Entry.

Cycle

This field displays the allocation cycle associated with the selected allocation and can only be viewed. Allocation cycles are selected in Allocation Entry.

Source Account No.

This field displays the source account for the selected allocation and can only be viewed. Source accounts are defined for allocations in Allocation Entry.

Source Amount

Enter a source amount for the selected allocation. The total source amount to distribute for the selected allocation is automatically displayed. The source amount is calculated based on the value selected at the Amount to Allocate field in the Allocation Entry window. Changing a source amount for an allocation does not change the source amounts for other allocations. To skip an allocation for this period, type zero (0) as the source amount for that allocation.

NOTE: It is possible to over-allocate an account when changing the source amount. Allocations are not regenerated when the source amount is overridden; therefore, any other allocations involving the same account will use the original source amount, not the new source amount.

Click the Current Balance button to change the source amount to the current balance of the source account. Click the Current Activity button to change the source amount to the current activity of the source account. To reset the allocation source amount to the default source amount, click the Reset button. Clicking Reset does not recalculate the allocation. To recalculate the allocation, you must clear all selected allocations by clicking the Clear button, then select the allocations again in the Allocation Selection Settings window.

Posting Amount

This field displays the source amount that is posted for the allocation. This value is the same as the value entered in the Manual/Source Amount field in the Allocation Entry window; however, you can change the source amount in the Source Amount field.

Comment

Enter a description for the allocation to use as the journal comment on the Allocation Journal. The posting comment for the selected allocation is automatically displayed.

Journal No.

This field displays the source journal and generated journal number associated with the selected allocation and can only be viewed. Source journals for financial and nonfinancial allocations are defined in Allocation Selection Settings.

Allocation Period

This field displays the period and fiscal year that allocations are to be posted. This field can only be viewed. The allocation period is selected in Allocation Selection Settings. To change the period, you must clear the currently selected allocations by clicking the Clear button, and then enter a new allocation period in Allocation Selection Settings.

Posting Date

This field displays the date the selected allocations are posted on. This field can only be viewed. The posting date is defined in Allocation Selection Settings.

Posting Totals

This field displays the total amounts for all generated allocations and can only be viewed. The total amount for financial allocations is displayed in the Financial field, and the total amount for nonfinancial allocations is displayed in the Non-Financial field.

Starting Journal No.

This field displays the source journal and starting journal number for the generated allocations and can only be viewed. The source journal and starting journal number for financial allocations are displayed in the Financial field, and the source journal and starting journal number for nonfinancial allocations are displayed in the Non-Financial field. These values are defined in Allocation Selection Settings.