You can change accounts and merge or renumber a range of accounts, main accounts, or subaccounts.
Use one, all, or a combination of the following methods to change an account:
To merge a range of accounts, main accounts, or subaccounts
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Select General Ledger Utilities menu > Change Accounts.
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Enter the change type. For more information, see Change Accounts - Fields.
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If you are merging a range of subaccounts, in the Segment field, select the segment to change. If Account is selected in the Change Type field, the Segment field displays Full Account and can only be viewed.
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In the Starting Value field, select the starting value of the range to change.
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In the Ending Value field, select the ending value of the range to change.
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In the New Value field, select an existing account number to apply to the range of accounts or subaccounts being merged.
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Select the Recalculate Description check box to rename the account description of the merged accounts.
Note Scroll horizontally to view the Recalculate Description check box in the Recalc Desc field.
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Use one of the following methods to execute your changes:
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To execute the changes immediately, click Proceed.
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To delay the execution of the changes to a future time, click Delayed. The Delayed Execution window appears. Enter a time to execute the changes.
The selected accounts, main accounts, or subaccounts are merged. Changes to accounts can be viewed in the General Ledger module as well as all modules with general ledger account information.
Example - Merging Accounts
A company decides to consolidate all of its Los Angeles County operations into Orange County. Locations 20-23 are Los Angeles County stores. The following example illustrates the decision to merge all Los Angeles County-related accounts into the corresponding Orange County (Location 30) accounts.
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110-10-20
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110-10-30
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Merge
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110-10-20 deleted and added to 110-10-30
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110-10-21
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110-10-30
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Merge
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110-10-21 deleted and added to 110-10-30
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110-10-22
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110-10-30
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Merge
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110-10-22 deleted and added to 110-10-30
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110-10-23
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110-10-30
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Merge
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110-10-23 deleted and added to 110-10-30
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220-20-20
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None
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Renumbered
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220-20-20 renumbered to 220-20-30
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220-20-22
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220-20-30
(renumbered above)
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Merge
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220-20-22 deleted and added to 220-20-30
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220-20-23
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220-20-30
(renumbered above)
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Merge
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220-20-23 deleted and added to 220-20-30
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To renumber a range of accounts, main accounts, or subaccounts
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Select General Ledger Utilities menu > Change Accounts.
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Enter the change type. For more information, see Change Accounts - Fields.
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If you are renumbering a range of subaccounts, in the Segment field, select the segment to change. If you are renumbering a range of accounts, the Segment field displays Full Account and can only be viewed.
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In the Starting Value field, select the starting value of the range to change.
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In the Ending Value field, select the ending value of the range to change.
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In the New Value field, select a new account number or subaccount (one that does not already exist) to apply as the starting value to the range of accounts.
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Select the Recalculate Description check box to recalculate the description of the renumbered accounts.
Note Scroll horizontally to view the Recalculate Description check box in the Recalc Desc field.
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Use one of the following methods to execute your changes:
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To execute the changes immediately, click Proceed. After processing, if the Change Accounts Listing has not been printed, you are prompted to continue anyway. Click Yes. You are prompted to print the Change Accounts Log. Click Yes to print the log, which reflects the changes.
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To delay the execution of the changes to a future time, click Delayed. The Delayed Execution window appears. Enter a time to execute the changes.
The selected accounts, main accounts, or subaccounts are renumbered. Changes to accounts can be viewed in the General Ledger module as well as all modules with general ledger account information.
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