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Select Purchase Order Period End menu > Purchases Clearing in Open PO Format.

Use Purchases Clearing in Open PO Format to print the total purchases clearing amount, including any special and miscellaneous item amounts. If printed for all orders, the total purchases clearing amount should match the Purchases Clearing account balance. An asterisk (*) appears next to each line item that is included in the purchases clearing amount. You can enter a selection of purchase order numbers, vendor numbers, purchase names, order dates, last receipt dates, required/expired dates, and user-defined fields (UDFs) to print.

The Extension column reflects only the amounts that are still on purchase order. The total purchases clearing and special amount reflects the Purchases Clearing account balance including the special and miscellaneous item amounts, and does not match the general ledger. This amount can be used to make additional accrual adjustments manually.

To make additional manual accrual adjustments for special and miscellaneous items, subtract the total purchases clearing amount from the total purchases clearing and special amount to determine the additional accrual amount. Enter this amount using a posting date as of the last day of the month and a reversing journal entry date as of the first day of the next month.

Note The vendor name and purchase address printed on this report may not match the primary vendor number in Vendor Maintenance if multiple location codes are defined in Purchase Address Maintenance or the vendor information was changed in Purchase Order Entry.

The total purchases clearing amount on the Purchases Clearing in Open PO Format or Purchases Clearing Report will normally balance to the purchases clearing account. An out of balance exception can occur in the following scenarios:

• Inventory receipts are updated in Transaction Entry.

• The ordered quantity or unit cost is changed after performing either Receipt of Goods Entry or Receipt of Invoice Entry.

• Manual postings have been updated to the purchases clearing account.

• The Receipt of Goods Register or Receipt of Invoice Register has been updated to an incorrect general ledger period.

Note The total purchases clearing amount in the Purchases Clearing in Open PO Format or Purchases Clearing Report balances to the purchases clearing account as of the date the report is generated provided the report is run with the default sort options and selection criteria.

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