Employee Numbering Methods

 

Expand/Collapse all Show/Hide All

You can assign up to seven characters to identify each employee. You can use numbers, letters, or a combination of both. If you are using the Department feature, the two-character department number must precede the employee number. For example, an entry of 0212345 displays as 02-0012345, and an entry of 02JOHNSON displays as 02-JOHNSON.

If you use only numbers for the employee number, leading zeros are inserted automatically. For example, an entry of 150 displays as 0000150. If letters are used, no leading zeros are inserted.

Because employee numbers are used to identify all payroll transactions, it is important that your employee numbering method meets your requirements. When choosing your numbering method, remember that most payroll reports can be sorted by employee number, sort field, employee name, or Social Security number. You can use the Sort Field on the Employee Maintenance Main tab to enter information such as job type, union affiliation, etc. For more information, see Employee Maintenance.

Note Regardless of the numbering method selected, you can use the Lookup button in the Payroll module to obtain a listing of employees in employee name or employee number sequence when an employee number is required for entry.

You can use the following numbering methods:

Expand/Collapse item  Numbers Only

 

Expand/Collapse item  Combination of Numbers and Letters

 

Expand/Collapse item  Abbreviation of the Employee Name

© Sage Group plc 2019. Privacy Policy | Copyright/Trademarks