P/R Employee Maintenance

Use P/R Employee Maintenance to create and maintain detailed records for each of your employees. This task provides several major functions that allow you to set up, maintain, and inquire about employees by clicking the appropriate buttons on the Main tab.

During System Startup, you build an Employee file containing records for each of your employees. You can access and retrieve information from the files previously established (Earnings Code, Deduction Code, Labor Code, etc.) to speed the data entry process.

Note If a pre-note was sent or approved for an employee and you modify the last name or first name, you must send another pre-note for all bank accounts for the employee before processing direct deposits.

Warning Because of the complexity of the payroll calculations and their dependence on information in the employee records, it is important that all employee records are complete and correct before attempting to process any payroll that relies on them.

You can also view an employee's check history without printing a Payroll Check History Report. If a direct deposit amount exists for a check, the check amount displays as the sum of the check amount and the direct deposit amount, and an asterisk (*) prints after the check amount. If the Paperless Office module is set up, you can view direct deposit stubs in PDF format using Employee Direct Deposit Stub Viewer.

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Calculate Hourly Employee Overtime Rates	Process Benefit Accruals
	Change an Employee from One Department to Another	Send Pre-Notes for Approval
	Configure Multistate Payroll	Set Up Paperless Office

Related Topics
	Employee Memo Maintenance	Renumber Employee
	Direct Deposits	Tax Table Maintenance
	Employee Numbering Methods	Filing Status Codes
	Employee Direct Deposit Stub Viewer	Tax Status
	Voluntary Deduction Maintenance	Payroll Check History Report
	State and Local Tax Summary	Check Search Options
	Automatic Earnings Code Maintenance	Earnings and Vacation Inquiry
	Auto Pay	Change Employee Status

Employee No.	First Name
Last Name

1. Main
Sort Field	Comment
Address	Emergency Phone No.
ZIP Code	Emergency Contact
City	Soc. Sec. No.
State	Marital Status
Phone No.	Statutory Employee
Birth Date	Sex
Hire Date	Race Code
Term/Inact Date	Pension/Profit Sharing
Review Date	Direct Deposit

2. Wages
Labor Code
Primary State	Multiple Automatic Earnings Codes
Local	Pay Rate 1
Pay Cycle	Pay Rate 1 Change Comment
Pay Method	Pay Rate 2
Overtime Exempt	Update Review Comment
Benefit Code	SUI State
NYC Res.	Seasonal Employee
Autopay Hours	E.I.C. Code

3. Checks
Checks List Box