Accounts Payable Aged Invoice
Report
Report Setting
Enter a report setting, or click the Lookup button to list all report settings. The Standard report setting provides a set of default options, sort criteria, and selection criteria for each report.
Description
This field displays the description for the selected report setting. Enter a description that describes the output of the report. The description can be up to 60 characters.
Type
This field displays the type of access assigned to the report setting. A Public report setting allows access to all users. This includes the ability to access, modify, save, print, and delete the report setting; however, the Standard report setting cannot be deleted. This field can only be viewed.
Default Report
Select this check box to set the current report setting as the default report setting. The default report setting is the first report setting displayed when the report is accessed. Clear this check box if you do not want this report setting to be the default.
When a default report setting is not selected, the Report Setting field displays the Standard report setting.
Print Report Settings
Select this check box to print the options, sort criteria, and selection criteria for the selected report setting. This information prints on a separate cover page when the report is printed. Clear this check box if you do not want to print the report settings.
Three Hole Punch
Select this check box to print the report with a larger margin. This allows enough space for you to three-hole punch the report. Clear this check box if you do not want a larger margin for this purpose.
Number of Copies
Select the number of copies to print.
Collated
Select this check box to print each copy of the report or form in proper binding order when printing multiple copies. Clear this check box if you do not want to collate the report or form. This check box is available only if the value selected in the Number of Copies field is greater than 1.
Select an option for sorting the report. If the Accounts Payable Divisions check box is selected in Accounts Payable Options, division totals print when sorted by vendor number.
If Days is selected in the Aging Categories to Use for Invoices field in Accounts Payable Options, enter the date to use to determine the aging category to apply to each invoice, or click the Calendar button to select a date from the calendar. Invoices with invoice dates after the date entered are excluded from the report.
If Month is selected in the Aging Categories to Use for Invoices field in the Accounts Payable Options window, enter the month-ending date, or click the Calendar button to select a date from the calendar.
Invoices can be aged by the invoice date or by the invoice due date. You can include any one, or all, of the four aging categories entered in Accounts Payable Options.
Select an option to age the invoices.
Select Invoice Date to age invoices by the invoice date.
Select Due Date to age invoices by the invoice due date.
Select an aging option to print on the report.
Note You can set up aging categories using months rather than dates. The available aging options are determined by the aging categories entered in Accounts Payable Options.
Select the type of invoices to print.
Select Open to print only the open invoices.
Select Paid to print only the paid invoices.
Select All to print both open and paid invoices.
Exclude Future Dated Transactions
Select this check box to exclude future-based transactions (for example, payments and adjustments) from the invoice balance. Transactions with date past the date entered in the Age Invoices as Of field are excluded from the report. Clear this check box to include all transactions in the invoice balance.
Select this check box to print a summary report providing total amounts by vendor only. Clear this check box to print a detailed report including invoice number and date information.
This field is available only if the Print Company Codes check box is cleared.
Select this check box to print company codes and names on the report; invoices will be grouped under their associated companies. Clear this check box to exclude the company codes and names from the report.
This field is available only if the Print Aged Invoice Report for Multiple Companies check box is selected in Accounts Payable Options and the Print in Summary Format check box is cleared.
Include Electronic Payment Vendors
Select an option to determine whether vendors for which the Electronic Payment check box selected in Vendor Maintenance are included on the report.
Select No to exclude electronic payment vendors.
Select Only to include only electronic payment vendors.
Select Yes to include electronic payment vendors along with vendors who are not paid by electronic payment.
This field is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.
Print Condensed
Select this check box to print the report in condensed format. The report will print in portrait view with a smaller font. Clear this check box to print the report in landscape view with a larger font.
Operand
Select an operand to limit your selection to a particular value or range of values. When selecting a value using the Lookup button or entering a value directly into the Value field (and moving out of the field), the operand automatically changes to Equal to. Likewise, when selecting a value using the Lookup button for a range or entering values directly into both Value fields, the operand automatically changes to Range.
The following operands are available:
Operand
Operand Function
All Selects all information for the Select Field. Begins with Selects only the information for the Select Field that begins with the value entered in the Value field. Ends with Selects only the information for the Select Field that ends with the value entered in the Value field. Contains Selects only the information for the Select Field that contains the value entered in the Value field. Less than Selects only the information for the Select Field that is less than, but not equal to, the value entered in the Value field. Greater than Selects only the information for the Select Field that is greater than or equal to the value entered in the Value field. Range
When Range is selected, two Value fields are used. Information is selected that is greater than or equal to the first value entered and less than or equal to the second value entered in the Value fields.
Note Entries in the "From" Value field may change to the entry made in the "To" Value field, if the "From" Value contains a lowercase letter and the "To" Value contains an uppercase letter. This occurs because lowercase letters are greater than uppercase letters. For example, if 01a is entered in the "From" Value field and 01C is entered in the "To" Value field, the "From" Value field changes to 01C.Equal to
Selects only the information for the Select Field that is equal to the value entered in the Value field.
Not Equal to
Selects only the information for the Select Field that is not equal to the value entered in the Value field.
Additional operands are available for date Select fields. The system date is used to calculate the date ranges. When one of the date operands is selected, the Value fields automatically default to the appropriate dates.
You can use commas (,) to separate multiple values; however, if your selection values already contain commas, you must use alternate separators to separate them.
Note When alternate separators are used, the value list must end with the alternate separator character.
The alternate separators include the following:
~ ! @ # $ % ^ & * ( ) = [ ] \ ; " / _ + { } | : < > ?
Note If you enter a value that contains a comma (for example, if a vendor number is
01-SAGE,WEST ), then you must enclose the value with an alternate separator (for example,%01-SAGE,WEST% ). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").If your company uses commas in item codes, use an alternate separator to select one or multiple item codes.
Value
Enter a value based on the operand entered, or click the Lookup or Calendar button to select a value from the list. Multiple values can be entered by using a comma or alternate separators to separate values.
You can enter single or multiple values as follows:
Operand
Value
All Selects all information for the Select Field. Begins with
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Ends with
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Contains
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Less than Only single values are allowed. Greater than Only single values are allowed. Range Both Value fields are used to define a range. Only single values are allowed at each Value field. Equal to Multiple values are separated by a comma or alternate separator. An OR condition is assumed. Not Equal to
Multiple values are separated by a comma or alternate separator. An AND condition is assumed.
Note If you enter a value that contains a comma (for example, if a vendor number is
01-SAGE,WEST ), then you must enclose the value with an alternate separator (for example,%01-SAGE,WEST% ). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").
Printer/Output
Select a printer or output method. The following output methods are available:
Select Deferred to save the report or listing to your hard drive for printing at a future time using Deferred Printing.
Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive
. Select Data Only Export to export only the data portion of the report (excluding header information) to a file type, such as PDF or Excel. The file can then be saved to your hard drive or
e-mailed. Note This option is available only if the report or listing contains header information.
Select Office Merge to export data to a Microsoft Word or Excel template. For more information, see Office Template Manager.
Select Paperless Office to e-mail, fax, or print the report as a PDF document. When you select this option and click Print, the Paperless Office Selection window appears and allows you to define recipient and message options.
Keep Window Open After Print
Select this check box to keep this window open after you print. Clear this check box if you want this window to close automatically after you print.
Note The selection for this check box is set by user and workstation.
Keep Window Open After Preview
Select this check box to keep this window open after you preview the report or form. Clear this check box if you want this window to automatically close after you preview the report or form.
Note The selection for this check box is set by user and workstation.
