Account for a Nonsufficient Funds (NSF) Check

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Use this procedure to record a customer's bounced check and to make the appropriate posting for a reduction in cash, to increase the balance owed on the customer’s account, and to reinstate the invoice.

To account for a nonsufficient funds (NSF) check

  1. Select Accounts Receivable Main menu > Cash Receipts Entry. If you have batch processing enabled, the Cash Receipts Entry Batch window appears. Enter the batch number and click Accept.

  2. In the Cash Receipts Deposit window, enter the deposit number, description, bank code, and deposit date. For more information, see Cash Receipts Deposit - Fields.

  3. In the Cash Deposit Amount field, type the amount of the check as a negative number and click Accept.

  4. In Cash Receipts Entry, enter the customer number, or type the invoice number to be reinstated. For more information, see Cash Receipts Entry - Fields.

  5. Enter the check number.  

  6. In the Deposit Type field, select Cash.

  7. In the Amount Received field, type the amount of the check as a negative number.

  8. Click the Lines tab.

  9. In the Invoice No. field, enter the invoice number to be reinstated. If you previously entered the invoice number, and it has a balance greater than zero, the invoice number is automatically populated.  

  10. In the Amount Posted field, type the amount of the invoice as a negative number and click OK.

  11. Click Accept, and then click the Print button to print and update the Cash Receipts Journal and update the transaction.

The nonsufficient funds check is accounted for.