Cash Receipts Entry Home | FAQs & Troubleshooting

 

Window Details
	Navigation
	Overview
	Fields

 

How Do I
	Apply a Payment Receipt to a Debit Memo		Perform a Bank Transfer
	Account for a Nonsufficient Funds (NSF) Check		Post Credit Card and ACH Settlement Amount
	Enter Cash, Credit Card, and ACH Payment Receipts In One Deposit		Automatically Pay Open Invoices
	Reverse a Credit Card or ACH Payment Receipt		Adjust the Customer Balance in Cash Receipts Entry
	Reverse a Cash Receipt Entry		Process Credit Card Transactions
	Apply a Miscellaneous Receipt to a G/L Account		Enter Sales Order/Invoice and A/R Cash Receipts/Invoice Credit Card Information
	Prepay an Invoice		Process ACH Payment Transactions

 

Related Topics
	Grids		Customer Balance in Accounts Receivable Paid by Credit Card Flowchart
	Miscellaneous Cash or Credit Card Receipt		Receiving Payment by Credit Card from Your Customers Flowchart
	Update FAQs		Credit Card Processing FAQs

 

Navigation

Select Accounts Receivable Main menu > Cash Receipts Entry.

Overview

Use Cash Receipts Entry to record cash, credit card, and ACH payments against outstanding customer balances. You can enter both cash, credit card, and ACH payment deposit amounts for a single deposit. You can search for records by customer number or invoice number.

• On the Lines tab, you can distribute (or redistribute) the amount received to the appropriate invoices or general ledger accounts. Each line item represents payment distribution to an invoice or miscellaneous general ledger accounts. Comments can be added to each distribution and are posted to the Cash Receipts History file.

• On the Payment tab, you can enter information pertaining to the credit card or ACH payment record, including billing information, corporate card information, and transaction information. You can also access Sage Exchange to enter and store credit card and ACH payment account information. This tab appears only if the Allow Credit Cards / ACH Payments check box is selected in Accounts Receivable Options.

• For open item customers, you can apply payments against specific open invoices, or you can record a payment for an invoice not contained in the Open Invoice file. Use this task to control the entry of each cash deposit by deposit number.

• For balance forward customers, payments are applied against aged balances. For miscellaneous cash receipts or adjustments to customer balances, you can apply payments directly to the appropriate general ledger accounts. You can use this task to apply payments to debit memos and to apply credit memos against open invoices.

• If the Enable Bill To Customer Reporting check box is selected in Accounts Receivable Options, you can record payments against outstanding bill-to customer balances for their sold-to customers.

• If the Job Cost module is integrated with Accounts Receivable, payments are not applied automatically to the retention balance of an invoice; however, you can manually specify that a payment be applied against the retention balance.

Transactions recorded using Cash Receipts Entry are printed on a journal, checked for accuracy, and updated.

Fields

 

 

Customer No.	Deposit Type
Name	Check No.
Invoice No.	Entry No.
1. Header
Amount Received	Bank Code
Customer Balance	Deposit Date
Posting Balance	Cash Total/Cash Amount Remaining
Deposit Number	Credit Card Total/Credit Card Amount Remaining
Batch	ACH Total/ACH Amount Remaining
Description	Deposit Total/Deposit Remaining
2. Lines
Quick Row	Comment
Line Number	Line Type
Invoice No.	Discount Date
Disc Used	GL Account
Amt Posted	Sold To Cust No.
3. Payment
Payment ID Save Payment Type Account Type Card Type Primary Last Four Routing Bank Last Four Digits Expiration Month/Year Account Holder / Cardholder Name Address ZIP Code City	State Country E-mail Address Comment Transaction Amount Corporate ID/PO Corporate Sales Tax Authorization No. Authorization Date Authorization Time Transaction ID Swipe Card Process in Batch