Process ACH Payments

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Use the following procedures to process ACH payments from customers through Sage Exchange.

Expand/Collapse item  Before You Begin

Your company must be set up to process ACH payments. For more information, see Set Up Credit Card and ACH Payment Processing.

 

To process an ACH payment for a sales order

To process an ACH payment for a sales order, you must invoice the sales order and process the payment when printing the Sales Journal.

  1. Select Sales Order Main menu > Sales Order Entry.

  2. Select an existing sales order or create a new one. For more information, see Sales Order Entry - Fields.

  3. On the Totals tab, in the Deposit Payment Type field, select ACH.

  4. On the Payment tab, select the customer's payment ID that is set up for ACH payments. The payment type will automatically appear in the Payment Type field.

    If you're entering a new payment ID, enter an ACH payment type.

  5. Perform one of the following:

  6. If you are using an existing payment ID, click Accept.

  7. If you entered a new payment ID, click Submit Card/ACH Account to start Sage Exchange and enter the customer's account information. Then click Accept.

  1. Select Sales Order Main menu > Invoice Data Entry.
  2. Enter an invoice number and then select the sales order that you created in the previous steps. For more information, see S/O Invoice Data Entry - Fields.
  3. Verify that the information from the sales order is correct and then click Accept.
  4. Perform one of the following to print the Sales Journal:

  5. Print the invoice and then click Yes when asked if you want to print the Sales Journal.

  6. Select Sales Order Main menu > Daily Sales Reports/Updates.
  1. In the Daily Sales Order Sales Journal window, select the Perform Payment Processing check box.
  2. Print and update the journal.

The ACH payment is submitted to Sage Exchange for approval. To view the transaction information returned from Sage Exchange, select the invoice in Invoice History Inquiry. Next to the ACH field, click the Payment Information button.

 

To process an ACH payment for a one-step Sales Order invoice

  1. Select Sales Order Main menu > Invoice Data Entry.

  2. Create an invoice, and enter the customer and lines information. For more information, see S/O Invoice Data Entry - Fields.

  3. On the Totals tab, in the Deposit Payment Type field, select ACH.

  4. On the Payment tab, select the customer's payment ID that is set up for ACH payments. The payment type will automatically appear in the Payment Type field.

    If you're entering a new payment ID, enter an ACH payment type.

  5. Perform one of the following:

  6. If you entered an existing payment ID, click Accept.

  7. If you entered a new payment ID, click Submit Card/ACH Account to start Sage Exchange and enter the customer's account information. Then click Accept

  1. Perform one of the following to print the Sales Journal:

  2. Print the invoice and then click Yes when asked if you want to print the Sales Journal.

  3. Select Sales Order Main menu > Daily Sales Reports/Updates.
  1. In the Daily Sales Order Sales Journal window, select the Perform Payment Processing check box, and then print or preview the journal.

The ACH payment is submitted to Sage Exchange for approval. To view the transaction information returned from Sage Exchange, select the invoice in Invoice History Inquiry. Next to the ACH field, click the Payment Information button.

 

To process a receipt for a previously updated Accounts Receivable invoice

  1. Select Accounts Receivable Main menu > Cash Receipts Entry.

  2. In the Cash Receipts Deposit window, enter the receipts information and click Accept. For more information, see Cash Receipts Deposit - Fields.

  3. In Cash Receipts Entry, enter the customer number or type the invoice number. For more information, see Cash Receipts Entry - Fields.

  1. In the Deposit Type field, select ACH, and enter an entry number.

  2. On the Lines tab, select the invoice number.

  3. On the Payment tab, enter the customer's payment ID that is set up for ACH payment processing.

    If you entered a new payment ID, enter an ACH payment type.

  4. Perform one of the following:

  5. If you used an existing payment ID, click Accept.

  6. If you entered a new payment ID, click Submit Card/ACH Account to start Sage Exchange and enter the customer's account information. Then click Accept.

  1. Click Print to print the Cash Receipts Journal.

  2. Select the Perform Payment Processing check box.
  3. Print and update the journal.

The ACH payment is processed through Sage Exchange and applied to the customer's invoice.

 

To process a payment for an Accounts Receivable invoice

  1. Select Accounts Receivable Main menu > A/R Invoice Data Entry.

  2. Select and existing invoice or create a new one. For more information, see A/R Invoice Data Entry - Fields.

  3. On the Payment tab, enter the customer's payment ID that is set up for ACH payment processing.

    If you're entering a new payment ID, enter an ACH payment type.

  4. Perform one of the following:

  5. If you used an existing payment ID, click Accept.

  6. If you entered a new payment ID, click Submit Card/ACH Account to start Sage Exchange and enter the customer's account information. Then click Accept.

  1. Perform one of the following to print the Sales Journal:

  2. Print the invoice and then click Print Add'l Documents. Click Yes when asked if you want to print the Sales Journal.
  3. Select Account Receivable Main menu > Sales Journal.

  1. In the Accounts Receivable Sales Journal window, select Perform Payment Processing.

  2. Print and update the journal.

The ACH payment is processed through Sage Exchange and applied to the invoice.