Create a General Journal Entry

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You can create journal entries closely related to a single purpose that do not need to be entered into the system on a regular basis (for example, a one-time journal entry). You can also create journal entries by entering the applicable information, or by copying information from existing standard journals, posted journals, or allocation amounts. In addition, you can enter a journal entry to be reversed at a later date.

 

To create a General Journal entry

  1. Select General Ledger Main menu > General Journal Entry.

  2. If Batch Processing is enabled for General Journal Entry, the General Journal Entry Batch window appears. You can create a new batch or select an existing batch, then click Accept. For more information, see Batch Entry.

  3. In the Source Journal field, enter a source journal code. For more information, see General Journal Entry - Fields.

  4. To create a journal entry using a standard journal, posted journal, or manual allocation, perform one of the following:

  • To use a standard journal or a posted journal, click Copy From and select a standard journal from the Standard Journal List or a posted journal from the Source Journal History List. For more information, see Copy From.

  • To copy an existing allocation amount from another account to the current journal entry, click Copy From and select Allocation. The Manual Allocation Entry window appears. For more information, see Perform a Manual Allocation.

  1. In the Entry Number field, enter the number that identifies this journal. Enter information in the applicable fields on the Header tab.

  2. Click the Lines tab and enter line item information for the journal entry.

  3. To save the current general journal entry as a standard journal for future use, enter the appropriate fields and click Save Standard. For more information, see Create a Standard Journal.

  4. Click Accept.

A journal entry is saved. To post general journal entries, click the Print button and print the General Journal. For more information, see General Journal.