Default Messages in Paperless Office

In Electronic Delivery Message Maintenance, you can define messages to use for sending PDF documents by e-mail and fax. In addition, Paperless Office comes with predefined generic messages for each document and form type. These messages can be edited or deleted. You can also define additional messages by document type, company, module, or individual document.

The messages that are predefined in Paperless Office are listed below. Words in brackets (< >) represent merge fields and indicate the value that will be inserted in the subject line when the e-mail is sent. For example, if you are sending an Accounts Receivable invoice dated 5/31/2010 to American Business Futures, the e-mail subject line would state: "Attached is your invoice for American Business Futures dated 5/31/2010."

These messages are predefined for all companies, and some are predefined for all modules. If you define a message for a specific company, module, or document, the message for the specific company, module, or document is used instead of the more generic message. For more information about the message hierarchy, see Electronic Delivery Message Hierarchy.

Document Type

Company Code

Module Code

Document

Subject Line

Journal and Register

All Companies

All Modules

All Documents

Attached is the <Document> dated <Document Date>.

Period End Report

All Companies

All Modules

All Documents

Attached is the <Document> dated <Document Date>.

Report

All Companies

All Modules

All Documents

Attached is the <Document> dated <Document Date>.

Customer Form

All Companies

Accounts Receivable

Invoice

Attached is the <Document> for <CustomerName> dated <DocumentDate>.

All Companies

Accounts Receivable

Statement

Attached is the <Document> for <CustomerName> dated <DocumentDate>.

All Companies

Sales Order

Sales order

Attached is the <Document> for <BillToName> dated <DocumentDate>.

All Companies

Sales Order

Invoice

Attached is the <Document> for <BillToName> dated <DocumentDate>.

All Companies

Job Cost

Invoice

Attached is the <Document> for <CustomerName> dated <DocumentDate>.

All Companies

Return Merchandise Authorization

Customer RMA

Attached is the <Document> for <CustomerName dated <DocumentDate>.

Vendor Form

All Companies

Purchase Order

Purchase order

Attached is the <Document> for <VendorName> dated <DocumentDate>.

All Companies

Purchase Order

Return order

Attached is the <Document> for <VendorName> dated <DocumentDate>.

All Companies

Accounts Payable

Check

Attached is the <Document> for <VendorName> dated <DocumentDate>.

Payroll Form

All Companies

Payroll

Direct deposit stub

Attached is the <Document> dated <DocumentDate>.

Document Type	Company Code	Module Code	Document	Subject Line
Journal and Register	All Companies	All Modules	All Documents	Attached is the <Document> dated <Document Date>.
Period End Report	All Companies	All Modules	All Documents	Attached is the <Document> dated <Document Date>.
Report	All Companies	All Modules	All Documents	Attached is the <Document> dated <Document Date>.
Customer Form	All Companies	Accounts Receivable	Invoice	Attached is the <Document> for <CustomerName> dated <DocumentDate>.
	All Companies	Accounts Receivable	Statement	Attached is the <Document> for <CustomerName> dated <DocumentDate>.
	All Companies	Sales Order	Sales order	Attached is the <Document> for <BillToName> dated <DocumentDate>.
	All Companies	Sales Order	Invoice	Attached is the <Document> for <BillToName> dated <DocumentDate>.
	All Companies	Job Cost	Invoice	Attached is the <Document> for <CustomerName> dated <DocumentDate>.
	All Companies	Return Merchandise Authorization	Customer RMA	Attached is the <Document> for <CustomerName dated <DocumentDate>.
Vendor Form	All Companies	Purchase Order	Purchase order	Attached is the <Document> for <VendorName> dated <DocumentDate>.
	All Companies	Purchase Order	Return order	Attached is the <Document> for <VendorName> dated <DocumentDate>.
	All Companies	Accounts Payable	Check	Attached is the <Document> for <VendorName> dated <DocumentDate>.
Payroll Form	All Companies	Payroll	Direct deposit stub	Attached is the <Document> dated <DocumentDate>.