Add a New Inventory or Alias Item

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Expand/Collapse item  Overview

When entering line items, you can add new items to the Inventory file without leaving the Purchase Order Entry, Receipt of Goods Entry, Receipt of Invoice Entry, or Return of Goods Entry windows, if the Inventory Management module is integrated with Purchase Order.

Item codes and alias item numbers can be added on the fly on the Purchase Order Entry, Receipt of Goods Entry, Receipt of Invoice Entry, and the Return of Goods Entry Lines tabs. If the item code entered in the Item Code field on the Lines tab of any of these tasks is greater than 15 characters in length, you can enter a new alias item number on the fly (the item number must exist). If the item code is less than or equal to 15 characters in length, you can enter an item code or an alias item number on the fly.

If you have chosen to allow entry of expanded item codes in Common Information Options, you are allowed to enter an item code up to 20 characters.

Expand/Collapse item  Before You Begin

  • A new item can be added on the fly if the appropriate security event is set up.

 

To add a new inventory or alias item

  1. Select any of the following windows:

  2. Purchase Order Main menu > Purchase Order Entry. Enter the order number and then click the Lines tab.

  3. Purchase Order Main menu > Receipt of Goods Entry. Enter the receipt number and purchase order number, and then click the Lines tab.

  4. Purchase Order Main menu > Receipt of Invoice Entry. Enter the receipt number, purchase order number, and invoice number, and then click the Lines tab.

  1. In the Item Code field, enter a new item code. A message appears asking whether this is a new Inventory item.

  2. Click Yes to enter the inventory item information.

  3. In the Item Maintenance window, complete the appropriate data entry fields. For more information, see Item Maintenance - Fields.

  4. To copy the inventory item from an existing item, in the Copy From field, enter the item code or click the Lookup button to list all inventory items.

  5. Click Accept to add the inventory item or click Cancel to return to the Item Code field.

  6. In the Alias Item Number Maintenance window, enter a valid inventory item code, or click the Lookup button to list all inventory item codes. For more information, see Alias Item Number Maintenance - Fields.

  7. Select the appropriate alias item type and complete the remaining data entry fields. Click Accept to add the alias item, or click Cancel to return to the Item Code field.

The inventory or alias item is added.