Select Payroll Period End menu > Period End Processing.

Note If you are using payroll departments, you can access this task only if you have access to all departments.

Quarter-end and year-end processing is required to ensure that the events listed below occur.

The following happens during quarter-end processing:

• The current quarter set in Payroll Options is advanced to the next quarter.
• Time off accrual values are updated based on settings in Payroll Options.

During year-end processing, in addition to the quarter-end events, the following happens:

• The field showing the employees' year-to-date direct deposit amount is cleared.
• Terminated employee records are removed from the employee file if there is no history associated with the records.

• For pension plan deductions, if the Reset Balance at Year End check box in Deduction Code Maintenance is selected, the deduction balance is reset to match the deduction goal amount. Otherwise, the goal is set to match the balance. (The deduction balance is calculated as the deduction goal less the accumulated deduction amount. If the balance is zero, the deduction is no longer applied.)

• If an employee has no history for a deduction, the deduction is removed from the employee record.
• If Calendar Year is selected in the Reset Time Off Based On field in Payroll Options, employees' unused time is carried over to the next year (up to the Caryover limit set in Employee Maintenance).

• History records, including Time Track Entry history records, are purged if they are older than number of years for which Payroll history is retained. The number of years to retain history is set in Payroll Options.

• The current processing year set in Payroll Options is advanced to the next year.