Return of Goods Entry

 

Window Details

 

Navigation

 

Overview

 

Fields

 

 

How Do I...

 

 

Add a New Vendor

Distribute Transaction Quantities to Lot and Serial Numbers

Add a New Terms Code

Enter an Extended Item Description

Add a New Inventory or Alias Item

Add a New Miscellaneous, Charge, or Comment Item Code On the Fly

Return Complete Purchase Orders

Look Up an Item by Alias Number

Copy Return Information

 

 

 

Related Topics

 

 

Batch Entry

Vendor Memo Maintenance

Return Order Printing

Vendor Maintenance

Return Order Printing (Quick Print)

Default Values for Return of Goods Entry

Purchase Order Options

Lot/Serial Number Distribution

Vendor Memo Inquiry

Item Text Maintenance

Grids

Add Serial Numbers

Tax Detail (Purchases)

Select Serial Numbers

Return Order Register/Update

 

 

 

Navigation

Select Purchase Order Mat. Req/Return menu > Return of Goods Entry.

Overview

Use Return of Goods Entry to enter the quantity and dollar value of goods returned to a vendor, apply the information against inventory on-hand quantities, and post a debit memo for the total amount of the return. You can also use Return of Goods Entry to enter or maintain basic information about the return order, purchase and ship-to address information, and line item details. Each line item represents a product being returned or a comment to be printed on the return order. You can also display totals information calculated by the system for the current return order.  

If the Job Cost module is integrated with Purchase Order, when an original purchase is costed to a job, the appropriate cost and quantities can be reversed from the Job Cost files. The Job Cost distribution information for line items entered for the original purchase order can be modified. You can also enter Job Cost distribution information for returns for which there is no corresponding purchase order.

If the Work Order module is integrated with Purchase Order and if the original purchase is costed to a work order, the appropriate cost and quantities can be reversed from the Work Order files. The work order distribution information for line items entered for the original purchase order can be modified. You can also enter work order distribution information for returns for which there is no corresponding purchase order. If the Work Order module is integrated with Purchase Order, you cannot enter a material issue transaction type for noninventory special items (*) or miscellaneous items and charges (/).

As each return is entered, information from the matching purchase order is retrieved automatically to speed the data entry process. After the Return of Goods Register prints, the quantity returned is updated in the Open Purchase Order file. If the Inventory Management module is integrated with Purchase Order, the quantity on hand is updated in Item Maintenance.

Note When processing a return of goods without a purchase order, if the Include Allocated Cost in Default Unit Cost check box is selected in the Purchase Order Options window, verify the Return Total amount before updating the return order.

Note Purchase orders can be deleted only in the Purchase Order Entry window.

You can view the Return of Goods Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

 

Return Number

Batch

 

 

1. Header

 

Return Date

Purchase Address

Authorization No.

Ship-To Address

Purchase Order Number

Terms Code

Invoice Number

Ship Via

Invoice Date

FOB

Vendor No.

Warehouse

Order Type

Confirm To

Order Status

Print Return

Required Date

Telephone

1099 Form

Ext

1099 Box

E-mail

Schedule

Comment

Use Tax

 

 

 

2. Address

 

Vendor No.

(Purchase Address) Location

(Purchase Address) Name

(Purchase Address) Country

(Purchase Address) Address

(Purchase Address) ZIP Code

(Purchase Address) City

(Purchase Address) State

(Purchase Address) Country

(Purchase Address) Telephone

(Purchase Address) Ext

(Purchase Address) Fax

(Ship-To Address) Ship To

(Ship-To Address) Name

(Ship-To Address) Country

(Ship-To Address) Address

(Ship-To Address) ZIP Code

(Ship-To Address) City

(Ship-To Address) State

(Ship-To Address) Country

 

 

3. Lines

 

Grid Button Bar

Original Unit Cost

Quick Row

Tax Class

Line Number

Use Tax

Item Code

Distrib Required

Returned

Extended Desc

Ordered

Alias Item

Unit Cost

G/L Account

Extension

Item Type

Comment

Weight Ref

Description

Weight

Warehouse

Product Line

Unit of Measure

Product Type

Received

Costing

Required Date

Total Amount

 

 

The following fields are available only if the Job Cost module is integrated with Purchase Order.

Job Number

Cost Type

Cost Code

 

 

 

The following fields are available only if the Work Order module is integrated with Purchase Order.

Work Order

Trans Type

Step

 

 

 

4. Totals

 

Purchase Order Number

Less Returned Deposit

Vendor No.

Reference

Invoice Number

Return Balance

Taxable Returns

Invoice Due Date

Nontaxable Returns

Discount Date

Freight Amount

Discount Amount

Sales Tax Amount

Prepaid Freight

Return Total