Vendor Maintenance / Vendor Inquiry Home | FAQs & Troubleshooting

 

Window Details
	Navigation
	Overview
	Fields

 

How Do I...
	Copy Vendor Information		Renumber a Vendor
	Add 1099 Payments to Vendor History		Enter a Remit-to Address
	Fix Vendor Purchase and Payment History		Set Up Paperless Office

 

Related Topics
	Memo Maintenance		Paperless Office Delivery Options
	Copy From (Vendor Maintenance)		Credit Card Payment Transfer Details (Vendor Maintenance)
	Vendor Renumber		A/P Division Maintenance
	Vendor Contact Maintenance		A/P Terms Code Maintenance
	Vendor Contact Maintenance (On the Fly)		A/P Terms Code Maintenance (On the Fly)
	Purchase Address Maintenance		Account Maintenance / Account Inquiry
	Purchase Address Maintenance (On the Fly)		Country Code Maintenance
	Remit To Address Maintenance		Delete and Change Vendors
	Detailed Receipt History		Sales Tax Schedule Maintenance
	1099 Payment History		ZIP Code Maintenance
	Search for Open Invoices		Vendor Listing
	Search for Transactions		Vendor Listing with Balances
	Search for Checks		Vendor Numbering Methods
	Search for Purchase Orders		Sales Tax FAQs
	Vendor Viewer		Inactive Reason Code Maintenance
	Inactive Status Exception List

 

Navigation

Access this window using one of the following methods:

• To access Vendor Maintenance, select Accounts Payable Main menu > Vendor Maintenance.

• To access Vendor Inquiry, select Accounts Payable Main menu > Vendor Inquiry.

Note Vendor Inquiry fields can only be viewed.

Overview

Use Vendor Maintenance to create and maintain detailed records for each of your vendors. Use Vendor Inquiry to view detailed records of your vendors.

This task provides several major functions that allow you to set up, maintain, and inquire about vendors, including:

• Viewing purchase and payment history for the selected vendor by period by year

• Creating and maintaining multiple contacts for vendors and purchase addresses

• Defining electronic delivery options for purchase orders and return orders

• Defining electronic payment information

• Displaying additional vendor information, such as sales tax and 1099 information

• Setting up tax schedules and tax class for each purchase address

• Selecting the default 1099 form and box number for the vendor

• Viewing open invoices by vendor, along with a breakdown by aging category of total invoiced amounts due

• Viewing all checks, electronic payments, wire transfers, and open orders for a specific vendor

• Displaying transactions with checks that have cleared the bank

Vendor records can be deleted only if there is no outstanding activity for that vendor. If there is activity, such as pending orders, you must wait until all open invoices for the vendor are paid and purged before you proceed with the record deletion, or use the Delete and Change Vendors utility.

Fields

 

Vendor No.	Name
1. Main
Address ZIP Code City State Country Primary Contact Telephone Ext Fax Terms Code	Reference Credit Card Vendor Hold Payment Electronic Payment Standard Entry Class Exemption No. on File Tax Schedule Tax Class E-mail Address URL Address
2. Additional
Comment Vendor Status Inactive Reason G/L Account Separate Check Retention Rate Exp Distribution Table Sort Batch Fax	Use P/O Receipt of Invoice Entry for this Vendor Primary Purchase Address Vendor Type Default Form Taxpayer ID No./Social Sec No. Default Box No. Payer Made Direct Sales $5000+ Electronic Consent Signed FATCA
3. Statistics
Last Purchase Date	Average Days to Pay
Last Payment Date	Average Days Overdue
Last Check Number	Balance Due
Last Check Amount	Aged by Invoice Date
4. Summary
Fiscal Period	Payments
Fiscal Year	Discounts Taken
Purchases	Discounts Lost
5. History
Purchase and Payment History	Fiscal Year
6. Invoices
Invoices List Boxes
7. Transactions
Transactions List Box
8. Checks
Checks List Box
9. P/Os
P/Os List Box	Total Invoiced
Total Ordered