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Window Details |
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How Do I |
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Enter Cash, Credit Card, and ACH Payment Receipts In One Deposit |
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Enter Sales Order/Invoice and A/R Cash Receipts/Invoice Credit Card Information |
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Import eInvoice Payments | ||
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Related Topics |
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Customer Balance in Accounts Receivable Paid by Credit Card Flowchart |
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Receiving Payment by Credit Card from Your Customers Flowchart |
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Select Accounts Receivable Main menu > Cash Receipts Entry.
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Use Cash Receipts Entry to record cash, credit card, and ACH payments against outstanding customer balances. You can enter both cash, credit card, and ACH payment deposit amounts for a single deposit. You can search for records by customer number or invoice number.
If you're using the eInvoicing feature, use Cash Receipts Entry to import payments made online through the Paya Connect portal. Imported payments have a deposit type of Cash, and the check number begins with E.
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On the Lines tab, you can distribute (or redistribute) the amount received to the appropriate invoices or general ledger accounts. Each line item represents payment distribution to an invoice or miscellaneous general ledger accounts. Comments can be added to each distribution and are posted to the Cash Receipts History file.
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On the Payment tab, you can enter information pertaining to the credit card or ACH payment record, including billing information, corporate card information, and transaction information. You can also access Paya Exchange to enter and store credit card and ACH payment account information. This tab appears only if the Allow Credit Cards / ACH Payments check box is selected in Accounts Receivable Options.
Note The Payments tab is not available when importing eInvoice payments.
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For open item customers, you can apply payments against specific open invoices, or you can record a payment for an invoice not contained in the Open Invoice file. Use this task to control the entry of each cash deposit by deposit number.
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For balance forward customers, payments are applied against aged balances. For miscellaneous cash receipts or adjustments to customer balances, you can apply payments directly to the appropriate general ledger accounts. You can use this task to apply payments to debit memos and to apply credit memos against open invoices.
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If the Enable Bill To Customer Reporting check box is selected in Accounts Receivable Options, you can record payments against outstanding bill-to customer balances for their sold-to customers.
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If the Job Cost module is integrated with Accounts Receivable, payments are not applied automatically to the retention balance of an invoice; however, you can manually specify that a payment be applied against the retention balance.
Transactions recorded using Cash Receipts Entry are printed on a journal, checked for accuracy, and updated.
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1. Header |
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ACH Total/ACH Amount Remaining |
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2. Lines |
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3. Payment |
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| Note This tab is not available when importing eInvoice Payments. | |
