Import eInvoice Payments Home | FAQs & Troubleshooting

 

 Show/Hide All

 Overview

If you're using the eInvoicing feature, use this procedure to import payments made online through the Paya Connect portal. See eInvoicing for information on setting up the feature.

 

To import eInvoice payments into Cash Receipts Entry

1. Select Accounts Receivable Main menu > Cash Receipts Entry.

2. If you have batch entry enabled, in the Cash Receipts Entry Batch window, enter a batch number and then click Accept. For more information, see Batch Entry - Fields.
3. In the Cash Receipts Deposit window, enter a deposit number. For more information, see Cash Receipts Deposit - Fields.

4. Click eInvoice Payments.

5. In the Import eInvoice Payments window, enter a date to import payments made on or after that date, and then click Proceed.

   A message tells you how many payments were imported, and the total payment amount is entered in the Cash Deposit Amount field in the Cash Receipt Deposit window.

6. Click Accept to proceed to Cash Receipts Entry.

   You can click the Cash Receipts List button to view a list of payments that were imported. For all payments, the deposit type is Cash. For open-item customers, the check number is E00000001. For balance-forward customers, the check numbers start with E00000001 and increment from there.

   The Payment tab is not available when importing eInvoice payments.

7. Click the Print button to print the Cash Receipts Journal.
8. Print and update the journal.

The eInvoice payments have been imported. In Customer Maintenance the payments appear in the secondary grid on the Invoices tab and on the Transactions tab. "Yes" appears in the eInv column, and the last four digits of the credit card or ACH account number appear in the Payment Ref column. For credit card payments, "cc" appears before the last four digits, and "ach" appears for ACH payments.