Manual Allocation Entry - Fields Home | FAQs & Troubleshooting

 

Manual Allocation Entry

Allocation Number

Enter the allocation number of an existing allocation for this entry, or click the Lookup button to select an existing allocation. Click the Search button to select an existing allocation by general ledger account number.

Only allocations with a manual allocation cycle can be entered. Allocations with a period, quarterly, or annual cycle are automatically generated during period-end processing.

If the value entered in the Source Journal field in the General Journal Entry window is a nonfinancial source journal, only allocations with nonfinancial source accounts can be entered. If the value entered in the Source Journal field in the General Journal Entry window is a financial source journal, only allocations with financial source accounts can be entered.

The description of the allocation entered in the Allocation Number field displays.

 

Source Account

Enter the general ledger account for the allocation to post to this entry, or click the Lookup button to select a general ledger account. Press CTRL+F3, or right-click and select Account Entry to use the Account Entry window to select an account.

This field displays the general ledger account number predefined for the allocation number entered, but can be changed. Only active status accounts can be entered.

If the value entered in the Source Journal field is a nonfinancial source journal, only nonfinancial accounts can be entered. If the value entered in the Source Journal field is a financial source journal, only financial accounts can be entered.

You can use the Account Entry window to create a new account.

• If Yes is selected in the Auto Create when all Segments are Valid field in the General Ledger Options window, when a valid combination of a main account and subaccounts is entered but the account does not exist, the new general ledger account is added automatically without any notification.

• If No is selected in the Auto Create when all Segments are Valid field in the General Ledger Options window, the system will not automatically create accounts when a valid combination of a main account and subaccounts is entered. If No is selected, all accounts must be created in either Account Maintenance or in Copy Accounts accessed from Main Account Maintenance or Sub Account Maintenance.

• If Prompt is selected in the Auto Create when all Segments are Valid field in the General Ledger Options window, when a valid combination of a main account and subaccounts is entered but the account does not exist, the Account Entry window appears and you can add the account. For more information, see Account Entry.

• If the Add Main Accounts in General Ledger and Add Sub Accounts in General Ledger check boxes are selected in the General Ledger Options window, you can create new main and subaccounts on the fly in the Account Entry window. For more information, see Account Entry.

 

Description

This field displays the description of the general ledger account entered in the Source Account field and can only be viewed.

 

Source Amount

Enter the source amount for the selected allocation. Click Current Activity to enter the current activity amount for the period of the source account entered. Click Current Balance to enter the current ending balance for the period of the source account entered.

• If Manual is selected in the Amount to Allocate field in the Allocation Entry window, this field displays the amount entered in the Manual Amount field in the Allocation Entry window.

• If Activity is selected in the Amount to Allocate field in the Allocation Entry window, this field displays the current activity amount for the period of the source account entered in the Source Account field.

• If Balance is selected in the Amount to Allocate field in the Allocation Entry window, this field displays the current ending balance for the period of the source account entered in the Source Account field.