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This window is available through Receipt of Invoice Entry and Receipt of Goods Entry.
- Select Purchase Order Main menu > Receipt of Goods Entry. Enter a receipt number, a purchase order number, and (optionally) an invoice number, and then click the Apply Purchase Orders button.
- Select Purchase Order Main menu > Receipt of Invoice Entry. Enter a receipt number, a purchase order number, and an invoice number and then click the Apply Purchase Orders button.
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Use Apply Purchase Orders to Invoice/Receipt to consolidate multiple purchase orders for one receipt or invoice.
You can apply multiple purchase orders to receipts and invoices if the purchase order type is either standard or drop-ship. The same purchase order cannot be applied to more than one invoice or to more than one receipt.
To apply multiple purchase orders to an invoice or receipt, the values for the fields listed below must be the same for each purchase order.
- Terms code
- Sales tax schedule for purchase order
- Sales tax schedule for purchase address
- Shipping code (entered in Ship Via field)
The first purchase order selected in Receipt of Invoice Entry or Receipt of Goods Entry is considered the primary order and is used to determine which additional purchase orders can be applied to the invoice.
Only purchase orders that can be applied to the invoice or receipt are listed in this window.
When multiple purchase orders are applied to an invoice or receipt, any prepayment amounts are combined.
When multiple purchase orders are applied to a receipt of goods, if the Enter Landed Cost check box is selected in Purchase Order Options and the Automatic Update check box is selected for the Freight cost type in Landed Cost Maintenance, the landed cost from all consolidated orders is totaled and allocated to each line item. If the Enter Landed Cost check box is not selected, the freight from all consolidated purchase orders is totaled and allocated to each line item based on the selection in the Allocate Freight on a Line Item Basis field in Purchase Order Options.
Note After you've applied a purchase order to an invoice or receipt, you cannot unapply the order. However, if you have not clicked Accept in Receipt of Invoice Entry or Receipt of Goods Entry, you can click Cancel, and the order will be available to apply to a different invoice or receipt. An applied purchase order also becomes available to apply to a different invoice or receipt if the original invoice or receipt is deleted.
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