Receipt of Invoice Entry Home | FAQs & Troubleshooting

 

Window Details
	Navigation
	Overview
	Fields

 

How Do I...
	Enter a Receipt of Invoice		Add a New Miscellaneous, Charge, or Comment Item Code On the Fly
	Add a New Inventory or Alias Item		Enter an Extended Item Description
	Look Up an Item by Alias Number		Add a New Vendor

 

Related Topics
	Receipt of Invoice Entry Process		Defining the Hierarchy of Costs
	Defining the Hierarchy of Costs		Purchase Order FAQs
	Update FAQs		Creating Assets from the Accounts Payable and Purchase Order Modules
	Grids		Adjusting Inventory Cost Variances

 

Navigation

Select Purchase Order Main menu > Receipt of Invoice Entry.

Overview

Use Receipt of Invoice Entry to record invoices only and not receipt of goods. To record the receipt of goods and the invoice simultaneously, you must use Receipt of Goods Entry. You can use Receipt of Invoice Entry to enter and maintain purchase and ship-to address information. Each line item represents a product or service being invoiced. You can also display totals information calculated by the system for the current purchase order.

You can also enter additional information if other modules are integrated with Purchase Order.

• If the Fixed Assets module is integrated with Purchase Order and you have the appropriate security setup, you can select an asset template to create assets in Sage Fixed Assets based on when the items are invoiced.

Note Sage Fixed Assets refers to the fixed assets product used with Sage 100.

• If the Job Cost module is integrated with Purchase Order, job cost distribution information for line items entered for the original purchase order can be modified. You can also enter job cost distribution information for receipt of goods or invoices for which there is no corresponding purchase order.

• If the Production Management module is integrated with Purchase Order, you can update work ticket lines that are linked to purchase orders. You can also change the status of the linked work ticket and update the quantity completed.

  Note For a line item from a purchase order that's linked to a work ticket, you must process the receipt of goods before the receipt of invoice.

• If the Work Order module is integrated with Purchase Order, work order distribution information for line items entered for the original purchase order can be modified. You can also enter work order distribution information for receipt of goods or receipt of invoices for which there is no corresponding purchase order.

You can view the Receipt of Invoice Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

 

Receipt Number	Batch
1. Header
Purchase Order Number	Purchase Address
Invoice Number	Ship-To Address
Invoice Date	Terms Code
Vendor No.	Ship Via
Order Type	FOB
Order Status	Warehouse
Required Date	Confirm To
1099 Form	E-mail
1099 Box	Telephone
Schedule	Ext
Use Tax	Comment
2. Address
Vendor No. Location (Purchase Address) Name (Purchase Address) Country (Purchase Address) Address (Purchase Address) ZIP/Postal Code (Purchase Address) City (Purchase Address) State/Province (Purchase Address) Country (Purchase Address) Telephone	Ext Fax Ship To (Ship-To Address) Name (Ship-To Address) Country (Ship-To Address) Address (Ship-To Address) ZIP/Postal Code (Ship-To Address) City (Ship-To Address) State/Province (Ship-To Address) Country (Ship-To Address)
3. Lines
Grid Button Bar Quick Row Line Number Item Code Invoiced Ordered Unit Cost Extension Comment Description Warehouse Unit of Measure Qty Received Job Number Cost Code Cost Type Required Date Original Unit Cost Tax Class Use Tax	Extended Desc Alias Item G/L Account Item Type Weight Ref Weight Product Line Product Type Costing Sales Order No. Customer PO No. Work Ticket No. W/T Desc Step No. Step Desc Asset Template Work Order Step Trans Type Total Amount
4. Totals
Purchase Order Number	Prepaid Check Number
Hold Payment	COD Number
Vendor No.	Less COD Amount
Invoice Number	COD Check Number
Taxable Purchases	Bank Code
Nontaxable Purchases	Invoice Balance
Freight Amount	Invoice Due Date
Sales Tax Amount	Discount Date
Invoice Total	Discount Amount
Prepayment Available	Prepaid Freight
Prepayment Applied