Receive Complete Purchase Orders

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Use the following steps to completely receive a purchase order.

To receive complete purchase orders

  1. Select Purchase Order Main menu > Receipt of Goods Entry.

  2. Enter a purchase order number. Prior to line item entry, a message appears asking if you want to receive complete purchase orders. For more information, see Receipt of Goods Entry - Fields.

  3. Click Yes if all or most of the items on the order have been received. The total quantity ordered for each item is recorded automatically in the Received field on the Receipt of Goods Entry Lines tab, eliminating the need for manual entry of this information. Any exceptions (for example, items not received or partial receipts) can be changed manually.

  4. Quantities for lot or serial number items are not recorded automatically in the Received field when you click Yes. The total quantity ordered is recorded in the Back Ordered field and all receipt quantities for these items must be entered manually.

  5. Click No if most of the items on the order have not been received. The total ordered quantity for each item is recorded in the Back Ordered field on the Receipt of Goods Entry Lines tab, and you must enter all quantities received manually.

  6. After you have clicked Yes or No, proceed with the line item entry process.

The purchase order is received.