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Select Purchase Order Mat. Req/Return menu > Return Order Register/Update.
You can also access Return Order Register/Update at the completion of Return Order Printing.
Note If the Allow Batch Entry check box is selected in the Purchase Order Options window, the Batch Print window appears.
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Use Return Order Register/Update to print the Return of Goods Register, Return Debit Memo Journal, Return Tax Journal Detail, and Return Tax Journal Summary. These audit reports itemize all entries made in Return of Goods Entry. Printing the reports is the first step in the file update process and provides an opportunity to check for errors before posting the information to the permanent files.
Information itemized on the Return Order Register includes the return number and date; the purchase order and vendor numbers; the item code; the quantities ordered, received, and returned; and the extended and returned cost based on the quantity returned. Return order comments can also be printed.
You must print and update the Return Order Register to update the purchase orders with the return order information.
Review the Return Order Register for accuracy. If there are errors, return to Return of Goods Entry and make the necessary changes. Reprint the register and proceed with the update.
Warning Do not, under any circumstances, interrupt the update process.
During the update process, the following occurs:
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Debit memo invoice information (if any), is posted to the Accounts Payable Open Invoice file.
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The period-to-date and year-to-date purchases fields in the Vendor file are updated with debit memo invoice amounts (if any).
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For inventory items, the quantity on hand is updated by the returned quantity on the returns. The inventory history and miscellaneous items are updated.
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The quantity received is updated on each purchase order for which a return was entered. Any closed purchase orders are reopened.
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The return of goods information is updated to the Receipt History file in accordance with the options selected in the Retain Receipt History field in the Purchase Order Options window. Receipt history is updated for the item and the vendor.
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Return data is posted to the General Ledger Transaction file for later printing and updating.
If the Work Order module is integrated with Purchase Order and if a line entry has been costed to a work order, the work order number, step number, and transaction type are printed. After the Return Order Registers are printed, you are prompted to print the Work Order Transaction Register.
In addition to performing the standard update, the following occurs for returns with work order distribution information.
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Cost and quantity information associated with any returned item with work order distribution information is updated to the Work Order files.
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Return of goods for inventory items with work order distribution does not affect the Inventory file.
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The general ledger is posted with the appropriate work-in-process account instead of the Inventory account.
Note Costs associated with special and miscellaneous items and charges are posted to work order files when returned with an invoice.
If the Job Cost module is integrated with Purchase Order, the Job Cost distribution information applicable for the returns includes the job number, cost code, and cost type. After the Return Order Registers are printed, you are prompted to print the Daily Overhead Allocation Register and Daily Job Transaction Register.
In addition to performing the standard update functions, the following information is updated for returns with Job Cost distribution information.
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Cost and quantity information associated with any returned item with job distribution information is updated to the Daily Job Cost Transaction file and the overhead allocation file, as appropriate.
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Return of goods for inventory items with job distribution does not affect the Inventory file.
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The general ledger is posted with the appropriate work-in-process account instead of the inventory account.
Note Costs associated with special and miscellaneous items and charges are posted to the Job Cost module when returned with an invoice.
When the update is completed, you can print the Daily Transaction Register and update the general ledger entries posted from the Return Order Register. Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.
