Vendor Maintenance / Vendor Inquiry

 

Window Details

 

Navigation

 

Overview

 

Fields

 

 

How Do I...

 

 

Copy Vendor Information

Renumber a Vendor

Add 1099 Payments to Vendor History

Enter a Remit-to Address

Fix Vendor Purchase and Payment History

Set Up Paperless Office

 

Related Topics

 

 

Memo Maintenance

Paperless Office Delivery Options

Copy From (Vendor Maintenance)

Credit Card Payment Transfer Details (Vendor Maintenance)

Vendor Renumber

A/P Division Maintenance

Vendor Contact Maintenance

A/P Terms Code Maintenance

Vendor Contact Maintenance (On the Fly)

A/P Terms Code Maintenance (On the Fly)

Purchase Address Maintenance

Account Maintenance / Account Inquiry

Purchase Address Maintenance (On the Fly)

Country Code Maintenance

Remit To Address Maintenance

Delete and Change Vendors

Detailed Receipt History

Sales Tax Schedule Maintenance

1099 Payment History

ZIP Code Maintenance

Search for Open Invoices

Vendor Listing

Search for Transactions

Vendor Listing with Balances

Search for Checks

Vendor Numbering Methods

Search for Purchase Orders

Sales Tax FAQs

Vendor Viewer

Inactive Reason Code Maintenance

Inactive Status Exception List

Encryption for Inactive Vendors' Information

 

Navigation

Access this window using one of the following methods:

Note Vendor Inquiry fields can only be viewed.

Overview

Use Vendor Maintenance to create and maintain detailed records for each of your vendors. Use Vendor Inquiry to view detailed records of your vendors.

This task provides several major functions that allow you to set up, maintain, and inquire about vendors, including:

Vendor records can be deleted only if there is no outstanding activity for that vendor. If there is activity, such as pending orders, you must wait until all open invoices for the vendor are paid and purged before you proceed with the record deletion, or use the Delete and Change Vendors utility.

Fields

 

Vendor No.

Name

 

 

1. Main

 

Country

Address

ZIP/Postal Code

City

State/Province

Telephone

Ext

Fax

E-mail Address

URL Address

Primary Contact

Terms Code

Reference

Credit Card Vendor

Hold Payment

Electronic Payment

Standard Entry Class

Exemption No. on File

Tax Schedule

Tax Class

 

 

2. Additional

 

Comment

Vendor Status

PII Encrypted

Inactive Reason

G/L Account

Separate Check

Retention Rate

Exp Distribution Table

Sort

Batch Fax

Use P/O Receipt of Invoice Entry for this Vendor

Primary Purchase Address

Vendor Type

Default Form

Taxpayer ID No./Social Sec No.

Default Box No.

(1099 Form) First Name

(1099 Form) Middle Name

(1099 Form) Last Name

Payer Made Direct Sales $5000+

Electronic Consent Signed

FATCA

 

 

3. Statistics

 

Last Purchase Date

Last Payment Date

Last Check Number

Last Check Amount

Average Days to Pay

Average Days Overdue

Balance Due

Aged by Invoice Date

 

 

4. Summary

 

Fiscal Period

Fiscal Year

Purchases

Payments

Discounts Taken

Discounts Lost

 

 

5. History

 

Purchase and Payment History

Fiscal Year

 

 

6. Invoices

 

Invoices List Boxes

 

 

 

7. Transactions

 

Transactions List Box

 

 

 

8. Checks

 

Checks List Box

 

 

 

9. P/Os

 

P/Os List Box

Total Ordered

Total Invoiced