Enter the production number representing the production entry to add or maintain, or click the Lookup button to list all production numbers. Click the Next Number button to automatically increment the production number for a new entry.
Batch No.
If batch processing is enabled, this field displays the current batch number and can only be viewed. This field is available only if the Enable check box is selected for batch processing in the module's Options window. For more information, see Batch Entry.
Click the Batch Number button to select a batch number from the list or to create a new batch number. Click the Transfer Document button to transfer the current document to a different batch.
1. Header
Enter the production date to use for posting production entries to the permanent files, or click the Calendar button to select a date from the calendar. This date is printed on the Production Entry Register and the Production History Report as the date on which production of the finished product occurred.
Enter the bill number for the finished product you want to add or maintain, or click the Lookup button to list all bill numbers. Only standard and kit bills can be entered in this field. Right-click and select Item Maintenance to view item information.
Click the Item Memo button to view, create, or maintain item memos. The Item Memo button is available only if the appropriate memo type has been set up in Memo Manager Maintenance for this task. If an item memo already exists for this task, the Item Memo button appears yellow. If an item memo does not exist, the Item Memo button appears blue. For more information, see Memo Maintenance.
Note The Item Memo button is available only for Standard, Kit, or Inactive bill types.
This field displays the bill type entered in the Bill Type field in Bill of Materials Maintenance and can only be viewed.
Enter the revision code for the bill configuration for which you want to add or maintain production data, or click the Lookup button to list all revisions of the current bill number. field is available only if the Require Bill Revisions check box is selected in Bill of Materials Options.
Type the option codes required for the bill configuration displayed. Click the Bill Options button to open the Option Selection window. If option categories are defined as required in Bill of Materials Maintenance, you are prompted to enter an option code for those categories. An option code must be entered for any option categories defined as required. Click OK at the message to bypass the field entry.
This field is available only if the Use Option Bills check box is selected in Bill of Materials Options, or if the selected bill has options.
Type the quantity manufactured for the current bill. This quantity is added to inventory and is multiplied by the quantity per bill for each component to determine the component quantities used. The extended component quantities are also factored by the scrap percentage assigned to each component.
Only positive quantities can be typed in this field. Production Entry cannot be used to record the disassembly of a finished product. The placement of the decimal is based on the entry format set in Common Information Options.
Note You cannot change the Quantity field after you accept the header information and the detail lines are created. To modify the quantity at this point, you must delete the current production entry and reenter the header information using the correct quantity. The detail lines are then recreated using the correct extension quantities.
This field displays the unit of measure for the bill number selected in the Bill Number field and can only be viewed.
Enter an effective date, or click the Calendar button to select a date from the calendar. All engineering changes through the date specified will be included. This field is available only if the Enable Engineering Change Control check box is selected in Bill of Materials Options.
Enter a warehouse code for the parent warehouse, or click the Lookup button to list all warehouse codes. This warehouse is used to record the inventory location of finished products. the Require Multiple Warehouses check box is cleared in Inventory Management Options, this field displays the default warehouse and can only be viewed.
Enter a warehouse for the component warehouse code, or click the Lookup button to list all warehouse codes. This warehouse is used to record the inventory location of the component items that are used to manufacture finished products. If the Require Multiple Warehouses check box is cleared in Inventory Management Options, this field displays the default warehouse and can only be viewed.
Select this check box to explode subassemblies. Clear this check box if you do not want to explode subassemblies.
Starting Serial Number / Lot Number
If the bill is a serial item, type the starting serial number in the range to be assigned to this production run. The next automatically incremented serial number is recorded as the default value in the Inventory file, so that each of the items produced are assigned a unique number. This field appears only if the current bill represents a serial item.
If the bill is a lot item, type the lot number to be assigned to this production run. The next automatically incremented lot number is recorded as the default value in the Inventory file. This field appears only if the current bill represents a lot item.
Enter the expiration date or click the Calendar button to select the date from the calendar.
If an option other than Don't Calc is selected in the Calculate Expiration Date Based On field in Item Maintenance, the expiration date is automatically calculated based on the production date and cannot be changed unless you have the appropriate security setup.
This field is available if the Track Lot/Serial Expiration Dates check box is selected for the current item in Item Maintenance.
2. Lines
The buttons located above the primary grid allow you to view history and item information, as well as extended item descriptions.
For more information, see:
Line Number
This field displays the line number in the grid and can only be viewed. The line number appears red for lines that are new or modified. After the Accept button is clicked, the line number changes from red to black.
If a yellow exclamation point appears next to the line number, a lot or serial number distribution is required for the item and must be done before the item can be processed.
Quick Row
This field displays the number of the selected row in the primary grid. Additional fields for the selected row appear in the secondary grid. Enter a row number to view or edit information for a different row, or click the Find Row button to search for a row in the Search Grid window.
Enter the component item code identifying the line item. Click the Lookup button to list all inventory item codes.
Alternately, start typing an item description to locate an item. As you type, a list of records matching your entry appears. You can then select an item from the list, and the item code will appear in the field.
At the Item Quantity Inquiry button, click the drop-down arrow and select Item Status to view the status of the item in the Item Status window.
Right-click the item to view the selections available for the item.
Type a slash ( / ) and select F2 to open the Lookup window and view a list of all miscellaneous charge codes and comments.
A new item can be added on the fly if the appropriate security is set up. A window similar to the Item Maintenance window appears; however, some non-essential fields are omitted to speed data entry. You can access Item Maintenance at a later time to complete the remaining entries for the new inventory item. For more information, see Add a New Inventory Item from Bill of Materials.
Note The system does not check whether the Inactive Item check box in Item Maintenance is selected for items entered in this field. Inactive items will appear in the Item List window when you click the Lookup button. To help distinguish which items are inactive, you can create a custom lookup view and add the InactiveItem field. For more information, see Create a Lookup View.
Type the quantity of this component item or miscellaneous charge required to complete one bill. The placement of the decimal is based on the entry format set in Common Information Options. This quantity is based on the standard unit of measure displayed in the Unit of Measure field.
Type the component quantities to be posted to inventory as used or the total quantity for the charge. The placement of the decimal is based on the entry format set in Common Information Options. The extended quantity is calculated by multiplying the quantity per bill for the item by the quantity to manufacture entered in the Quantity field. The extended quantity is also factored by the yield percentage for the parent bill and the scrap percentage assigned to each component.
Type a comment for this line.
Note Press CTRL+ENTER to add a new line of text in the Comment field.
If you entered a miscellaneous charge code in the Component Item Code field, type a description of the charge associated with this miscellaneous charge code. If you entered an inventory item in the Component Item Code field, the description also appears automatically. The description is printed on the Production Entry Register.
Enter a revision code for this bill, or click the Lookup button to list all revisions. Enter an asterisk (*) to use the current revision. This field is used to document the revision used in the manufacturing process.
This field is available only if the Require Bill Revisions check box is selected in Bill of Materials Options.
Enter the warehouse code from which the components were pulled, or click the Lookup button to list all warehouse codes. If the Require Multiple Warehouses check box is cleared in Inventory Management Options, this field displays the default warehouse and can only be viewed.
Enter a unit of measure for this charge, or click the Lookup button to list all units of measure. The unit of measure entered for an inventory item must match the item's standard unit of measure as established in Unit of Measure Conversion Maintenance.
This field displays the cost description of the item selected and can only be viewed.
Enter the general ledger cost account number for posting cost amounts associated with the miscellaneous charge code, or click the Lookup button to list all general ledger accounts. If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the cost per unit of measure applied to this miscellaneous charge code, or click the Calculator button to use the calculator. The placement of the decimal is based on the entry format set in Common Information Options.
The unit cost of a component item defaults to the standard cost for standard cost items, average cost for average cost items, or last cost for items using other valuation methods; however, this cost can be overridden during data entry.
This check box is selected if the item has an extended description and can only be viewed.
This check box is selected if the item entered in the Component Item Code field is a lot or serial item. This field can only be viewed.
