Create Default Settings for a Transaction Journal Entry

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You can determine default information for each transaction journal entered in Transaction Journal Entry, so that entering transactions requires less data entry. The default information appears on the Transaction Journal Entry Header and Lines tabs. If the Bank Reconciliation module is integrated with General Ledger, you can enter default information for the Bank Reconciliation fields that appear on the Transaction Journal Entry Header tab.

Default information entered at some fields in the Transaction Journal Format window can still be modified in the Transaction Journal Entry window.

 

To create default settings for a transaction journal entry

  1. Select General Ledger Main menu > Transaction Journal Entry.

  2. In the Transaction Journal Entry window, click Format.

  3. In the Transaction Journal Format window, enter the Offset Account No. field. The offset account entered appears in the Offset Account No. field on the Transaction Journal Entry Header tab when an entry is being created. For more information, see Transaction Journal Format - Fields.

  4. Enter the Offset field to represent the balance of the Offset Account No. field.

  5. Select the Transaction Total check box if you want a total transaction amount entered on the Transaction Journal Entry Header tab.

  6. In the Transaction Type field, select the transaction type.

  7. To increment check numbers automatically when entering check transactions, select the Auto Increment Check No. check box.

  8. If the Bank Reconciliation module is integrated with the General Ledger module, the following Bank Reconciliation Options fields appear:

  1. Select the Post Deposits in Summary check box to consolidate and post all deposit transactions as one entry in the Bank Reconciliation Transaction file.

  2. Enter the Bank Code field to use as the default bank code for journal entries.

  3. In the Transfer Funds to Bank Code field, select the bank code associated with the bank for fund transfers.

Note  If you change the Bank Code field and it does not correspond with the offset account number set up in Bank Code Maintenance, you are prompted to change the Bank Code field to match the offset account number or the Offset Account No. field to match the bank code, although it is not required.

  1. Click OK.

Default information for future transaction journal entries is set up to appear on the Transaction Journal Entry Header and Lines tabs. If you modified information for a current entry, the default information appears in the selected fields on the Transaction Journal Entry Header and Lines tabs.