Job Transaction Detail Report/Job Transaction Detail History Report

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Select Job Cost Reports menu > Job Transaction Detail Report or Job Trans. Detail History Report.

Overview

The Job Transaction Detail Report provides an audit report detailing all cost transactions from all sources posted to jobs. The Job Transaction Detail History Report prints this information for jobs archived in the history files. If the transaction detail is retained for the life of the job, each report provides a complete, detailed history of all cost activity for the job, including the invoice number, check number, and employee number for each transaction. This report also provides the balance forward amount, which represents the prior period costs.

The reports can also be used to track a specific type of cost by specifying cost codes, cost types, or source journals. For each cost code and/or cost type, the description, unit of measure, and standard unit cost are printed. Either the revised estimated cost or the bill amount can be printed. Detail information for each cost transaction includes the transaction date, source journal, reference number or posting remarks, whether the item is billed, unit cost, total units, and cost amount. Subtotals are provided by cost type, cost code, and job. Labor transaction totals for units, dollars, and bill amount can be printed for each job and the entire report. The job-to-date cost is provided as a percentage of the job estimate for all subtotals.

If the Retain Transaction Detail check box is cleared on the Job Maintenance Main tab for a job, all detailed transactions are purged and summarized during monthly period-end processing. For this reason, the Job Transaction Detail Report should be printed on a monthly basis to provide a permanent audit trail of cost transactions for all jobs that are set to purge the transactions. All transactions that are purged are included on the Job Transaction Detail History report, summarized by period-end date.

You can print the report for a specific group of cost types. You can also enter a selection of job numbers, estimators, managers, job types, sort field values, customer numbers and transaction dates to print.