Vendor Maintenance / Vendor Inquiry

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Copy Vendor Information	Renumber a Vendor
	Add 1099 Payments to Vendor History	Enter a Remit-to Address
	Fix Vendor Purchase and Payment History	Set Up Paperless Office

Related Topics
	Memo Maintenance	Paperless Office Delivery Options
	Copy From (Vendor Maintenance)	Credit Card Payment Transfer Details (Vendor Maintenance)
	Vendor Renumber	A/P Division Maintenance
	Vendor Contact Maintenance	A/P Terms Code Maintenance
	Vendor Contact Maintenance (On the Fly)	A/P Terms Code Maintenance (On the Fly)
	Purchase Address Maintenance	Account Maintenance / Account Inquiry
	Purchase Address Maintenance (On the Fly)	Country Code Maintenance
	Remit To Address Maintenance	Delete and Change Vendors
	Detailed Receipt History	Sales Tax Schedule Maintenance
	1099 Payment History	ZIP Code Maintenance
	Search for Open Invoices	Vendor Listing
	Search for Transactions	Vendor Listing with Balances
	Search for Checks	Vendor Numbering Methods
	Search for Purchase Orders	Sales Tax FAQs
	Vendor Viewer	Inactive Reason Code Maintenance
	Inactive Status Exception List	Encryption for Inactive Vendors' Information

Navigation

Access this window using one of the following methods:

To access Vendor Maintenance, select Accounts Payable Main menu > Vendor Maintenance.
To access Vendor Inquiry, select Accounts Payable Main menu > Vendor Inquiry.

Note Vendor Inquiry fields can only be viewed.

Overview

Use Vendor Maintenance to create and maintain detailed records for each of your vendors. Use Vendor Inquiry to view detailed records of your vendors.

This task provides several major functions that allow you to set up, maintain, and inquire about vendors, including:

Viewing purchase and payment history for the selected vendor by period by year
Creating and maintaining multiple contacts for vendors and purchase addresses
Defining electronic delivery options for purchase orders and return orders
Defining electronic payment information
Displaying additional vendor information, such as sales tax and 1099 information
Setting up tax schedules and tax class for each purchase address
Selecting the default 1099 form and box number for the vendor
Viewing open invoices by vendor, along with a breakdown by aging category of total invoiced amounts due
Viewing all checks, electronic payments, wire transfers, and open orders for a specific vendor
Displaying transactions with checks that have cleared the bank

Vendor records can be deleted only if there is no outstanding activity for that vendor. If there is activity, such as pending orders, you must wait until all open invoices for the vendor are paid and purged before you proceed with the record deletion, or use the Delete and Change Vendors utility.

Fields

Vendor No.	Name

1. Main
Country Address ZIP/Postal Code City State/Province Telephone Ext Fax E-mail Address URL Address	Primary Contact Terms Code Reference Credit Card Vendor Hold Payment Electronic Payment Standard Entry Class Exemption No. on File Tax Schedule Tax Class

2. Additional
Comment Vendor Status PII Encrypted Inactive Reason G/L Account Separate Check Retention Rate Exp Distribution Table Sort Batch Fax Use P/O Receipt of Invoice Entry for this Vendor Primary Purchase Address W-9 Form on File Vendor Type Default Form	Taxpayer ID No./Social Sec No. Default Box No. (1099 Form) First Name (1099 Form) Middle Name (1099 Form) Last Name 1099 Name Country Address ZIP/Postal Code City State/Province Payer Made Direct Sales $5000+ Electronic Consent Signed FATCA

3. Statistics
Last Purchase Date Last Payment Date Last Check Number Last Check Amount Average Days to Pay	Average Days Overdue Balance Due Date Established Aged by Invoice Date

4. Summary
Fiscal Period Fiscal Year Purchases	Payments Discounts Taken Discounts Lost

5. History
Purchase and Payment History	Fiscal Year

6. Invoices
Invoices List Boxes

7. Transactions
Transactions List Box

8. Checks
Checks List Box

9. P/Os
P/Os List Box Total Ordered	Total Invoiced