Report Setting
Enter a report setting, or click the Lookup button to list all report settings. The Standard report setting provides a set of default options, sort criteria, and selection criteria for each report.
Description
This field displays the description for the selected report setting. Enter a description that describes the output of the report. The description can be up to 60 characters.
Type
This field displays the type of access assigned to the report setting. A Public report setting allows access to all users. This includes the ability to access, modify, save, print, and delete the report setting; however, the Standard report setting cannot be deleted. This field can only be viewed.
Default Report
Select this check box to set the current report setting as the default report setting. The default report setting is the first report setting displayed when the report is accessed. Clear this check box if you do not want this report setting to be the default.
When a default report setting is not selected, the Report Setting field displays the Standard report setting.
Print Report Settings
Select this check box to print the options, sort criteria, and selection criteria for the selected report setting. This information prints on a separate cover page when the report is printed. Clear this check box if you do not want to print the report settings.
Three Hole Punch
Select this check box to print the report with a larger margin. This allows enough space for you to three-hole punch the report. Clear this check box if you do not want a larger margin for this purpose.
Number of Copies
Select the number of copies to print.
Collated
Select this check box to print each copy of the report or form in proper binding order when printing multiple copies. Clear this check box if you do not want to collate the report or form. This check box is available only if the value selected in the Number of Copies field is greater than 1.
Select an option for sorting the listing.
Select the fiscal year to use for printing the listing. You can select any fiscal year defined in Fiscal Year Maintenance.
Select the accounting period to include in the listing. This field displays the two-digit period and ending period date. The number of accounting periods displayed depends on the number of periods entered at the Number of Accounting Periods field in Fiscal Year Maintenance.
Select the type of vendors to print.
Select 1099 Vendors Only to print only the vendors with Business or Individual selected in the 1099 Form Vendor Type field in Vendor Maintenance. This option is available only if the 1099 Reporting check box is selected in Accounts Payable Options.
Select All Vendors to print all vendor types.
Select Credit Card Vendors Only to print only the vendors with the Credit Card Vendor check box selected in Vendor Maintenance.
Select Electronic Payment Vendors Only to print only the vendors with the Electronic Payment check box selected in Vendor Maintenance. This option is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.
Select On Payment Hold Only to print only the vendors with the Hold Payment check box selected in Vendor Maintenance.
Select Active Only to print only the vendors with a status of Active in Vendor Maintenance.
Select Temporary Only to print only the vendors with a status of Temporary in Vendor Maintenance.
Select Inactive Only to print only the vendors with a status of Inactive in Vendor Maintenance.
Note If All Vendors or Inactive Only is selected in this field, the inactive reason and description appear on the listing.
Print Unmasked Taxpayer ID/SSN
Select this check box to print the unmasked 1099 vendor taxpayer ID or Social Security number. For example, when selected, the taxpayer ID prints as 03-3626271 on the Vendor Listing with Balances.
Clear this check box to mask the printing of the 1099 vendor taxpayer ID or Social Security number. When cleared, the taxpayer ID prints as **-***6271.
This check box is available only if the 1099 Reporting check box is selected in Accounts Payable Options and you have the appropriate security set up.
Operand
Select an operand to limit your selection to a particular value or range of values. When selecting a value using the Lookup button or entering a value directly into the Value field (and moving out of the field), the operand automatically changes to Equal to. Likewise, when selecting a value using the Lookup button for a range or entering values directly into both Value fields, the operand automatically changes to Range.
The following operands are available:
Operand
Operand Function
All Selects all information for the Select Field. Begins with Selects only the information for the Select Field that begins with the value entered in the Value field. Ends with Selects only the information for the Select Field that ends with the value entered in the Value field. Contains Selects only the information for the Select Field that contains the value entered in the Value field. Less than Selects only the information for the Select Field that is less than, but not equal to, the value entered in the Value field. Greater than Selects only the information for the Select Field that is greater than or equal to the value entered in the Value field. Range
When Range is selected, two Value fields are used. Information is selected that is greater than or equal to the first value entered and less than or equal to the second value entered in the Value fields.
Note Entries in the "From" Value field may change to the entry made in the "To" Value field, if the "From" Value contains a lowercase letter and the "To" Value contains an uppercase letter. This occurs because lowercase letters are greater than uppercase letters. For example, if 01a is entered in the "From" Value field and 01C is entered in the "To" Value field, the "From" Value field changes to 01C.Equal to
Selects only the information for the Select Field that is equal to the value entered in the Value field.
Not Equal to
Selects only the information for the Select Field that is not equal to the value entered in the Value field.
Additional operands are available for date Select fields. The system date is used to calculate the date ranges. When one of the date operands is selected, the Value fields automatically default to the appropriate dates.
You can use commas (,) to separate multiple values; however, if your selection values already contain commas, you must use alternate separators to separate them.
Note When alternate separators are used, the value list must end with the alternate separator character.
The alternate separators include the following:
~ ! @ # $ % ^ & * ( ) = [ ] \ ; " / _ + { } | : < > ?
Note If you enter a value that contains a comma (for example, if a vendor number is
01-SAGE,WEST ), then you must enclose the value with an alternate separator (for example,%01-SAGE,WEST% ). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").If your company uses commas in item codes, use an alternate separator to select one or multiple item codes.
Value
Enter a value based on the operand entered, or click the Lookup or Calendar button to select a value from the list. Multiple values can be entered by using a comma or alternate separators to separate values.
Note If Country Code is an option in the Select field, and your source documents have no value in the Country Code field, the default Country Code entered in Company Maintenance is used as selection criteria for those documents.
You can enter single or multiple values as follows:
Operand
Value
All Selects all information for the Select Field. Begins with
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Ends with
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Contains
Multiple values are separated by a comma or alternate separator. An OR condition is assumed.
Less than Only single values are allowed. Greater than Only single values are allowed. Range Both Value fields are used to define a range. Only single values are allowed at each Value field. Equal to Multiple values are separated by a comma or alternate separator. An OR condition is assumed. Not Equal to
Multiple values are separated by a comma or alternate separator. An AND condition is assumed.
Note If you enter a value that contains a comma (for example, if a vendor number is
01-SAGE,WEST ), then you must enclose the value with an alternate separator (for example,%01-SAGE,WEST% ). Because the comma is a separator, if the value is not enclosed in alternate separators, the system can search for two incorrect values (for example, "01-SAGE" and "WEST", instead of "01-SAGE,WEST").
Printer/Output
Select a printer or output method. The following output methods are available:
- Select Deferred to save the report or listing to your hard drive for printing at a future time using Deferred Printing.
- Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive
. - Select Data Only Export to export only the data portion of the report (excluding header information) to a file type, such as PDF or Excel. The file can then be saved to your hard drive or
e-mailed. Note This option is available only if the report or listing contains header information.
- Select Office Merge to export data to a Microsoft Word or Excel template. For more information, see Office Template Manager.
- Select Paperless Office to e-mail, fax, or print the report as a PDF document. When you select this option and click Print, the Paperless Office Selection window appears and allows you to define recipient and message options.
Keep Window Open After Print
Select this check box to keep this window open after you print. Clear this check box if you want this window to close automatically after you print.
Note The selection for this check box is set by user and workstation.
Keep Window Open After Preview
Select this check box to keep this window open after you preview the report or form. Clear this check box if you want this window to automatically close after you preview the report or form.
Note The selection for this check box is set by user and workstation.
