Delete and Change Vendors

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2. Delete

 

Starting Vendor No.

Enter the starting vendor number to delete individually or as the first number in a range of vendors, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Use the wildcard character (*) to select all matching vendor numbers. If the delete process has not been completed, a list of previous entries appears, which you can add to or maintain.

 Entry Sample

Enter....	If....
01-*******	you are selecting all vendor numbers in division 01.
01-A******	you are selecting all vendor numbers that begin with 01-A.

 

Starting Vendor Name

This field displays the starting vendor name to delete and can only be viewed.

 

Ending Vendor No.

Enter the last vendor number in a range of vendors to delete, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Use the wildcard character (*) to select all matching vendor numbers. If the delete process has not been completed, a list of previous entries appears, which you can add to or maintain.

 Entry Sample

Enter....	If....
01-*******	you are selecting all vendor numbers in division 01.
01-A******	you are selecting all vendor numbers that begin with 01-A.

 

Ending Vendor Name

This field displays the ending vendor name in a range of vendors to delete and can only be viewed.

 

All Files

This check box is selected when the vendor or range of vendors specified in a selected row will be deleted from all associated files on the system, including history. This check box is cleared when the vendor or range of vendors will only be deleted from selected files. To select which files to delete for the selected row, click the Select Files button to open the Delete Vendor Files window.

This field can only be viewed.

 

1. Change

 

Starting Vendor No.

Enter the starting vendor number to renumber or merge individually or as the first number in a range of vendors, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Use the wildcard character (*) to select all matching vendor numbers. If the renumber or merge process has not been completed, a list of previous entries appears, which you can add to or maintain.

 Entry Sample

Enter....	If....
01-*******	you are selecting all vendor numbers in division 01.
01-A******	you are selecting all vendor numbers that begin with 01-A.

 

Starting Vendor Name

This field displays the starting vendor name to renumber or merge, and can only be viewed.

 

Ending Vendor No.

Enter the last vendor number in a range of vendors to renumber or merge, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Use the wildcard character (*) to select all matching vendor numbers. If the renumber or merge process has not been completed, a list of previous entries appears, which you can add to or maintain.

 Entry Sample

Enter....	If....
01-*******	you are selecting all vendor numbers in division 01.
01-A******	you are selecting all vendor numbers that begin with 01-A.

 

Ending Vendor Name

This field displays the ending vendor name in a range of vendors to renumber or merge, and can only be viewed.

 

New Vendor No.

Enter a new vendor number, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Enter a new number to renumber the selected vendor(s). Enter an existing vendor number to which the selected vendor will be merged.

When the vendor is merged into the destination vendor, the resulting record has the characteristics of the destination vendor's files. Exceptions to this include the Last Payment Date, Last Purchase Date, Last Check Number, and Last Check Amount fields in Vendor Maintenance. These fields contain the latest dates from either of the two vendors.

Note An active vendor cannot be merged into an inactive vendor.