Return of Goods Entry

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Add a New Vendor	Distribute Transaction Quantities to Lot and Serial Numbers
	Add a New Terms Code	Enter an Extended Item Description
	Add a New Inventory or Alias Item	Add a New Miscellaneous, Charge, or Comment Item Code On the Fly
	Return Complete Purchase Orders	Look Up an Item by Alias Number
	Copy Return Information

Related Topics
	Batch Entry	Vendor Memo Maintenance
	Return Order Printing	Vendor Maintenance
	Return Order Printing (Quick Print)	Default Values for Return of Goods Entry
	Purchase Order Options	Lot/Serial Number Distribution
	Vendor Memo Inquiry	Item Text Maintenance
	Grids	Add Serial Numbers
	Tax Detail (Purchases)	Select Serial Numbers
	Return Order Register/Update

Navigation

Select Purchase Order Mat. Req/Return menu > Return of Goods Entry.

Overview

Use Return of Goods Entry to enter the quantity and dollar value of goods returned to a vendor, apply the information against inventory on-hand quantities, and post a debit memo for the total amount of the return. You can also use Return of Goods Entry to enter or maintain basic information about the return order, purchase and ship-to address information, and line item details. Each line item represents a product being returned or a comment to be printed on the return order. You can also display totals information calculated by the system for the current return order.

If the Job Cost module is integrated with Purchase Order, when an original purchase is costed to a job, the appropriate cost and quantities can be reversed from the Job Cost files. The Job Cost distribution information for line items entered for the original purchase order can be modified. You can also enter Job Cost distribution information for returns for which there is no corresponding purchase order.

As each return is entered, information from the matching purchase order is retrieved automatically to speed the data entry process. After the Return of Goods Register prints, the quantity returned is updated in the Open Purchase Order file. If the Inventory Management module is integrated with Purchase Order, the quantity on hand is updated in Item Maintenance.

Note When processing a return of goods without a purchase order, if the Include Allocated Cost in Default Unit Cost check box is selected in the Purchase Order Options window, verify the Return Total amount before updating the return order.

Note Purchase orders can be deleted only in the Purchase Order Entry window.

You can view the Return of Goods Entry window in normal or expanded view. The expanded view allows you to view more entries on the Lines tab. The Change View button is available only if your screen resolution is set to 1024 x 768 or higher.

Fields

Return Number	Batch

1. Header
Return Date Authorization No. Purchase Order Number Invoice Number Invoice Date Vendor No. Order Type Order Status Required Date 1099 Form 1099 Box Schedule Use Tax	Purchase Address Ship-To Address Terms Code Ship Via FOB Warehouse Confirm To Print Return Telephone Ext E-mail Comment

2. Address
Vendor No. (Purchase Address) Location (Purchase Address) Name (Purchase Address) Country (Purchase Address) Address (Purchase Address) ZIP/Postal Code (Purchase Address) City (Purchase Address) State/Province (Purchase Address) Country (Purchase Address) Telephone	(Purchase Address) Ext (Purchase Address) Fax (Ship-To Address) Ship To (Ship-To Address) Name (Ship-To Address) Country (Ship-To Address) Address (Ship-To Address) ZIP/Postal Code (Ship-To Address) City (Ship-To Address) State/Province

3. Lines
Grid Button Bar Quick Row Line Number Item Code Returned Ordered Unit Cost Extension Comment Description Warehouse Unit of Measure Received Required Date Original Unit Cost	Tax Class Use Tax Distrib Required Extended Desc Alias Item G/L Account Item Type Weight Ref Weight Product Line Product Type Costing Total Amount

The following fields are available only if the Job Cost module is integrated with Purchase Order.
Job Number Cost Code	Cost Type


4. Totals
Purchase Order Number Vendor No. Invoice Number Taxable Returns Nontaxable Returns Freight Amount Sales Tax Amount Return Total	Less Returned Deposit Reference Return Balance Invoice Due Date Discount Date Discount Amount Prepaid Freight