Company Maintenance

Company Maintenance - Fields

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Company Code

Enter the company code to add or maintain, or click the Lookup button to display all company codes. The company code entered must contain three characters.

Company Name

Type the name of the company to display in the system and print on reports.

Use as Default Company for Server Settings

Select this check box to designate the selected company as the default company for specific settings, such as the fax settings on the Fax tab. If this check box is selected, you cannot clear the check box directly; you must first designate another company as the default. This ensures that only one company is designated as the default at a time.

1. Main

Address

Type the company's address. Up to four address lines can be entered.

URL Address

Type the company's URL address. Click the Internet Explorer button to launch the default Web browser.

E-mail Address

Type the company's e-mail address. This e-mail address is used as the default company e-mail address in Paperless Office. Click the E-mail button to compose an e-mail in the default e-mail system.

Trade Name

Type the company's trade name if it is different from the company name.

Note A trade name is a name that is used to identify a product or service. In general, the trade name, also known as business name or brand name, is the name under which your company does its business.

Telephone

Type the company's telephone number. You do not need to type any punctuation when entering this information; it is inserted automatically.

Fax

Type the company's fax number starting with the area code. You do not need to type any punctuation when entering this information; it is inserted automatically.

Federal ID No.

Type the company's Federal ID number.

State ID No.

Type the company's state ID number.

Module

This field displays the names of all installed and activated modules for the company selected and can only be viewed.

Data Level

This field displays the data levels for the installed and activated modules for the company selected and can only be viewed.

2. Preferences

Print User Logon on Reports

Select this check box to print the user logon of the person generating a report or listing on all reports. Clear this check box if you do not want to print the user logon on each report.

Use Workstation Default Printer for STANDARD Report Setting

Select this check box to default to the workstation's default printer for the STANDARD report setting. Clear this check box to default to the last printer saved for the STANDARD report setting. If a printer was not saved for the STANDARD report setting, the default will be the workstation's default printer.

Use Workstation Default Printer for STANDARD Form Code

Select this check box to default to the workstation's default printer for the STANDARD form code. Clear this check box to default to the last printer saved for the STANDARD form code. If a printer was not saved for the STANDARD form code, the default will be the workstation's default printer.

Allow External Access

Select this check box to allow the company to be accessed externally through the company's objects, such as VBScript, JavaScript, or other programs that are not based on Sage 100. Clear this check box if you do not want to allow the company to be accessed externally.

Note This feature does not affect access through ODBC, nor does it affect the ability to have stand-alone tasks on your desktop.

Return City Names in All Caps

Select this check box to display the city name in all uppercase letters when a valid ZIP Code is entered. Clear this check box to display the city name in sentence case.

Data Location

This field displays the location of the data for this company, and can only be viewed. The data for this company is located in a folder called MAS_XXX (where XXX represents the company code). Click Change Data Location to change the folder of the company data.

Note To facilitate the construction of ODBC drivers, alternate folders are placed in the MAS_XXX folder.

For example, if you enter D:\myfiles\someplace\ , the path will be appended as follows:

D:\myfiles\someplace\MAS_XXX\GLXXX\

The data location is appended to the front of the file definition to get the physical file location of the data file.

Note This field and the Change Data Location button are not available for Sage 100 Premium.

Payroll Data Location

This field displays the location of the MAS_XXX folder (where XXX represents the company code) where all payroll data files reside for company XXX, and can only be viewed. Click Change Data Location to change the folder of the company payroll data.

If you do not enter this field, all data files (including payroll data files) will be stored in the location entered in the Data Location field.

Note This field and the Change Data Location button are not available for Sage 100 Premium.

Display Inactive Customers in ALE Lookups

Select this check box to display inactive customers in ALE lookups. Clear this check box to exclude inactive customers from ALE lookups.

Click the + graphic next to a module to see which windows will display inactive customers.

Accounts Payable

AP from AR Clearing Entry

Accounts Receivable

Cash Receipts Entry

Finance Charge Entry

Invoice Data Entry

Repetitive Invoice Entry

eBusiness Manager

User ID Maintenance

Job Cost

Job Billing Data Entry

Job Estimate Maintenance

Job Masterfile Maintenance (for open jobs only)

Material Requirements Planning

Maintain Projected Demands

Return Merchandise Authorization

RMA Entry

RMA Receipts Entry

Sales Order

Invoice Data Entry

Sales Order Entry

Display Inactive Vendors in ALE Lookups

Select this check box to display inactive vendors in ALE lookups. Clear this check box to exclude inactive vendors from ALE lookups.

Click the + graphic next to a module to see which windows will display inactive vendors.

Accounts Payable

AP from AR Clearing Entry

Check and Electronic Payment Maintenance

Invoice Data Entry

Manual Check and Payment Entry

Repetitive Invoice Entry

Accounts Receivable

Salesperson Maintenance

Inventory Management

Item Maintenance

Job Cost

Job Masterfile Maintenance (for cost codes only)

Job Posting Entry (for direct costs only)

Purchase Order

Purchase Order Entry

Receipt of Goods Entry

Receipt of Invoice Entry

Return of Goods Entry

Return Merchandise Authorization

RMA Entry

RMA Receipts Entry

Sales Order

Sales Order Entry

Invoice Data Entry

Work Order

Work Order Transaction Entry (for outside processing charges only)

Prompt for Accounting Date

Select this check box to allow the system to prompt users for the accounting date each time a different module is accessed for that session. Clear this check box if you do not want the system to prompt users for the accounting date.

Auto Set Accounting Date from System Date

Select this check box to automatically set the accounting date for all modules from the workstation's system date. Clear this check box if you do not want to automatically set the accounting date for all modules from the workstation's system date.

This check box is available only if the Prompt for Accounting Date check box is cleared.

Restrict Accounting Date to Current and One Future Period

Select this check box to restrict the accounting date to the current and one future period. Clear this check box if you do not want to restrict the accounting date to the current and one future period. This option only applies to the Accounts Payable, Accounts Receivable, Inventory Management, Job Cost, Purchase Order, Return Merchandise Authorization, and Sales Order modules. A warning appears if you attempt to select an accounting date that falls outside the current and one future period for the active module.

Note If users are set up, you must verify the security setup of the users to restrict the accounting date.

Enable Web Services

Select this check box to enable eBusiness Web Services for the selected company. Clear this check box if you do not want to enable eBusiness Web Services for the selected company. This field is available only if the eBusiness Web Services module is installed.

3. Credit Cards

Enable Credit Card Processing

Select this check box to enable credit card processing using Sage Exchange.

Clear this check box if you do not want to enable credit card processing using Sage Exchange. If this check box is cleared, the Sales Order Batch Authorization listing is not available.

This field is available only if the Credit Card Processing module is activated.

Timeout

Enter the number of seconds to wait for the server to authorize credit card transactions. You can enter from 90 to 999 seconds in this field. For example, type 120 to allow the server 120 seconds to authorize a transaction. If the authorization does not occur within 120 seconds, the "Not captured, timeout" message appears and the authorization attempt ends.

This field is available only if the Enable Credit Card Processing check box is selected.

Default Transactions to Process in Batch

Select this check box to default the Process in Batch check box to selected in the Accounts Receivable and Sales Order modules. If the Process in Batch check box is selected by default, the credit card transaction requests are automatically submitted as part of the Cash Receipts Journal, A/R Sales Journal, Daily Sales Order Sales Journal when the Perform Credit Card Processing check box is selected and the journals are printed. Credit card requests are also submitted as part of the Sales Order Batch Authorization process.

Clear this check box if you do not want to default the Process in Batch check box to selected in the Accounts Receivable and Sales Order modules. If the Process in Batch check box is cleared, the credit card transactions can be manually submitted by clicking Submit Card or Accept in Cash Receipts Entry, A/R Invoice Data Entry, Sales Order Entry, and S/O Invoice Data Entry.

Note Select this check box if holding orders or invoices after 7 days because the pre-authorization on payments will expire before the post-authorization is processed.

This field is available only if the Enable Credit Card Processing check box is selected.

Activate Debugging Log

Select this check box to activate the debugging log. The debugging log is a text file that includes credit card transaction requests to and the response received from Sage Exchange. The log file name is ccp_tran.log and is located in the MAS90\Home folder. Clear this check box if you do not want to activate the debugging log.

This check box is available only if the Enable Credit Card Processing check box is selected.

Activate Debugging Display

Select this check box to display the transaction requests sent to and the response received from Sage Exchange. The log file name is ccp_tran.log and is located in the MAS90\Home folder. Clear this check box if you do not want to display the transaction requests and responses.

This check box is available only if the Enable Credit Card Processing check box is selected.

Vault-Only ID / Virtual Terminal ID

The Vault-Only ID field displays the ID number for your Sage Payment Solutions Vault-only account. This field appears only if you have a Vault-only account, and it can only be viewed.

If you select the Enable Credit Card Processing check box, the system checks to see if this ID and the key entered in the Vault-Only Key field result in a valid processor connection with Sage Exchange. If a valid processor connection is not established, a message appears asking if you want to enter a valid virtual terminal ID and merchant key. If you click Yes, this field's label changes to Virtual Terminal ID, and it becomes available for entering the virtual terminal ID associated with your processing account.

For more information, see Vault-Only Accounts and Convert a Vault-Only Account to a Processing Account.

Vault-Only Key / Merchant Key

The Vault-Only Key field displays the key for your Sage Payment Solutions Vault-only account. This field appears only if you have a Vault-only account, and it can only be viewed.

If you select the Enable Credit Card Processing check box, the system checks to see if this key and the ID entered in the Vault-Only ID field result in a valid processor connection with Sage Exchange. If a valid processor connection is not established, a message appears asking if you want to enter a valid virtual terminal ID and merchant key. If you click Yes, this field's label changes to Merchant Key, and it becomes available for entering the key associated with your processing account.

For more information, see Vault-Only Accounts and Convert a Vault-Only Account to a Processing Account.

4. E-mail

Address

Type the DNS address or IP address of the SMTP e-mail server.

Port

Type the port ID that SMTP e-mail server is using if it is not using the default port. The default port ID is 25.

SMTP Encryption

Select the type of encryption to use between the SMTP client and SMTP server when sending e-mail.

Select None for no encryption. This is traditionally offered on port ID 25.

Select SSL (sometimes called Implicit SSL) to encrypt the communication for the entire session. This is normally offered on port ID 465.

Select TLS/Start TLS (sometimes called Explicit SSL) to begin the communication unencrypted, and then the client issues a STARTTLS command to start using encryption before authenticating and sending the e-mail. This can be offered on a variety of ports including port ID 25, 443, or 587.

User ID

Type the user ID to use to log on to the SMTP e-mail server.

Domain

If a domain name is required by your SMTP server, type the domain name.

Password

Type the user ID password to log on to the SMTP e-mail server.

Confirm Password

Retype the user ID password to confirm the password.

Use 128-bit Encryption for Password Protected Documents

Select this check box to use the 128-bit encryption when password-protected documents are e-mailed. Clear this check box if you do not want to use encryption for e-mails.

5. Fax

Default Fax Printer

Select the default fax printer to use for faxing Paperless Office documents. This field displays all printers, including non-fax printers. Verify the printer selected is a fax printer. Select None to use the local workstation fax printer to send faxes, if the local workstation has a fax printer.

The selected fax printer must be available to all workstations using Paperless Office to fax documents.

Fax Cover Page

Enter the path to the default template to use for faxing Paperless Office documents, or click the Browse File button to browse to the cover page template to use. The selected file must be a fax cover page file (.cov). You can define one file that is available to all workstations using Paperless Office, or define a separate file for each workstation. If a valid file is not selected, a generic default fax cover page is used. The generic fax cover page is the only cover page file provided with the software; you can create and use other templates.

6. Theme

Theme Code

Enter a theme code or click the Lookup button to list all theme codes. Click the Preview button to see an example of the selected theme.

Enable Company-Specific Background Color

Select an option for using company-specific background colors.

Select No if you do not want to use this feature.

Select Background to use the company-specific color for the window background.

Select Frame to use the company-specific color only for the frame around the edge of the window.

Select Both to use the company-specific color for both the window background and the frame.

After selecting an option other than No in the Enable Company Specific Background field, click the Color button to select a color. The Sample field indicates how frames and/or backgrounds appear with your color selection. To revert to the default background color, select No in the Enable Company-Specific Background Color field.

Note If you selected Background or Both in the Enable Company-Specific Background Color field, avoid selecting a dark color, which will make the text on the windows difficult to read.

This field is available only if Classic is selected in the Theme Code field.