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Select Accounts Payable Main menu > Invoice Data Entry. In Invoice Data Entry, in the Prepaid Invoice field, enter the invoice number used in Manual Check and Payment Entry to record prepayments.

Use Prepayment Information to apply prepayments against the invoice balance for an invoice that is not received or entered in the Open Invoice file. Using Manual Check and Payment Entry, you can record these invoices by applying the payment using an invoice number that can be later identified as a prepayment. The prepayment is recorded in the Open Invoice file as a zero-balance invoice. Using Invoice Data Entry, the prepayment amount can be applied against the invoice balance when the actual invoice is recorded. This window appears when the invoice number assigned to the prepayment in Manual Check and Payment Entry is entered in the Pre-Paid Invoice field in Invoice Data Entry.

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