Job Invoice Printing

Job Invoice Printing - Fields

Job Type to Print

Enter the job type for which you want to print invoices, or select the All check box to print invoices for all job types. Click the Lookup button to list all job types.

Print Invoices Already Printed

Select this check box to print all invoices currently in the Job Billing Data Entry file, including any previously printed invoices. Clear this check box to only print Invoices that have not yet been printed. This feature is useful when reprinting invoices following a paper jam or power failure.

Line 1 and Line 2 Message

Type up to two lines of messages to print on invoices.

Invoice Form Code

Enter a code to identify the format to use to print this form, or click the Lookup button to list all job invoice form codes. After the form code is entered, enter a description. A separate form code can be established for different job invoice formats. To define a new format, enter a new form code and description.

If the Job Invoices check box is selected on the Job Cost Options Form tab, click Form to access SAP Crystal Reports. Click Multi-Part to print the invoice(s) to multiple locations.

If the Job Invoices check box is cleared on the Job Cost Options Forms tab, click Forms to access Forms Customization. Click Options to customize numeric masks that determine how dollar amounts print.

Invoice Form Code Description

Type a description for the invoice form code entered.

Multi Part Enable

Select this check box to enable multi-part printing; the Multi Part Form Maintenance window appears. The Multi Part button is available only if this check box is selected. Clear this check box to disable multi-part printing. Multi-part printing allows you to print copies of your forms to different locations, and the original copy to your high quality laser printer. This functionality takes the place of preprinted multiple part carbon/carbonless forms. This field is available only if the Job Invoices check box is selected on the Job Cost Options Forms tab.

Copies

Type the number of copies to print. This field is available only if the Multi Part Enable check box is cleared, and the Use Graphical Forms check box is selected in Job Cost Options.

Paperless Office Output
Select the appropriate option for printing, saving, or electronically delivering the form. The results of your selection depend on whether the Print, E-mail, and/or Fax check boxes are selected for each customer, vendor, or employee in Paperless Office Delivery Options.
Select...
...to perform the following when these check boxes are selected in Paperless Office Delivery Options for the customer, vendor, or employee
E-mail and/or Fax check box
Print check box
None
Print All
Hard copies of all selected forms are printed.
Hard copies of all selected forms are printed.
Hard copies of all selected forms are printed.
Electronically Deliver Only
The selected forms are saved as PDF and sent by e-mail and/or fax.
Nothing
Nothing
Print/PDF for Print Delivery Option
Nothing
The selected forms are saved as PDF and printed as hard copies.
The selected forms are saved as PDF and printed as hard copies.
Print/PDF All and Electronically Deliver
The selected forms are saved as PDF, printed as hard copies, and sent by e-mail and/or fax.
The selected forms are saved as PDF and printed as hard copies.
The selected forms are saved as PDF and printed as hard copies.
Print/PDF or Electronically Deliver
The selected forms are saved as PDF and sent by e-mail and/or fax.
The selected forms are saved as PDF and printed as hard copies.
The selected forms are saved as PDF and printed as hard copies.
Print/PDF All
The selected forms are saved as PDF and printed as hard copies.
The selected forms are saved as PDF and printed as hard copies.
The selected forms are saved as PDF and printed as hard copies.
PDF All
The selected forms are saved as PDF.
The selected forms are saved as PDF.
The selected forms are saved as PDF.
If you select an option that includes electronic delivery, click the Electronic Delivery button to select e-mail or fax options in Electronic Delivery for Forms.
Note This field is not available if Deferred is selected in the Printer/Output field.
Note For electronic delivery, the Print button is enabled only if the appropriate electronic delivery options are selected and the sender e-mail address is entered. The default sender address can be entered in Paperless Office Options or Company Maintenance, and it can be changed in Electronic Delivery for Forms.

Job Number
Enter a range of job numbers, or select the All check box to include all job numbers. Click the Lookup button to list all job numbers.

Select...	...to perform the following when these check boxes are selected in Paperless Office Delivery Options for the customer, vendor, or employee
Select...	E-mail and/or Fax check box	Print check box	None
Print All	Hard copies of all selected forms are printed.	Hard copies of all selected forms are printed.	Hard copies of all selected forms are printed.
Electronically Deliver Only	The selected forms are saved as PDF and sent by e-mail and/or fax.	Nothing	Nothing
Print/PDF for Print Delivery Option	Nothing	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF All and Electronically Deliver	The selected forms are saved as PDF, printed as hard copies, and sent by e-mail and/or fax.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF or Electronically Deliver	The selected forms are saved as PDF and sent by e-mail and/or fax.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF All	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
PDF All	The selected forms are saved as PDF.	The selected forms are saved as PDF.	The selected forms are saved as PDF.