When you send a PDF document by e-mail or fax, you can specify the subject line and body text for the e-mail. This information is placed in particular areas based on whether you are e-mailing or faxing. For more information, refer to the appropriate section below.
E-mails
For e-mails, the information you define in Electronic Delivery Message Maintenance or Electronic Delivery is added to the e-mail message as follows:
Field Entered in Electronic Delivery
Section on E-mail
From E-mail Address
From
If the Use E-mail Message check box is selected:
Subject text defined in Electronic Delivery Message Maintenance
Subject
Body text defined in Electronic Delivery Message Maintenance
Message Body
If the Use E-mail Message check box is cleared:
Subject text defined in Electronic Delivery
Subject
"Please see the attached document: <file name>" where <file name> is the PDF document file name
Message Body
Only one PDF document is attached to an individual e-mail; therefore, one e-mail is sent to each e-mail recipient for each PDF document selected in the viewer. For example, if you select 10 documents to deliver, and enter 3 e-mail addresses in the To E-mail Addresses grid, a total of 30 e-mails are delivered.
Faxes
For faxes, the information you define in Electronic Delivery Message Maintenance or Electronic Delivery is placed on the cover letter as shown in the following table. The cover letter template used is defined in Company Maintenance. If the template defined in Company Maintenance does not have a particular section mentioned below, the corresponding information is not added to the cover letter. If a cover letter is not defined in Company Maintenance, a generic cover letter is used.
Field Entered in Electronic Delivery
Section on Cover Letter
Recipient Name
To Name
Fax Number
To Fax
From Name
From
From Fax Number
From Fax
If the Use Fax Message check box is selected:
Subject text defined in Electronic Delivery Message Maintenance
Re:
Body text defined in Electronic Delivery Message Maintenance
Comment
If the Use Fax Message check box is cleared:
Subject text defined in Electronic Delivery
Re:
"Please see the attached document"
Comment
A single fax is sent to each recipient for each PDF document selected.
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