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Select Paperless Office Utilities menu > Purge PDF Documents.

This window is available only if one or more check boxes are selected in the Enable Electronic Delivery and PDF Storage section in the Paperless Office Options window.

Use Purge PDF Documents to permanently delete selected PDF documents from the system. You can purge PDF documents by document type, company, module, and document. If you are deleting journals or registers, you can also purge any PDF documents associated with the journal or register.

When you proceed with the purge, all selected documents created on or before the specified date are deleted from the system.

PDF documents for sales orders, customer RMAs, and purchase orders are purged only if the actual orders and RMAs have been updated to the permanent files.

Note The date used for purging PDF documents is the system date, not the accounting date.

If the actual PDF documents cannot be found during the purge process, the records of the PDF documents are removed only from the PDF log. No message is displayed indicating that the PDF documents were not found. Reasons the PDF documents cannot be located can include the following:

• The PDF documents were moved or deleted from outside a viewer window.

• Your Windows user account does not have security rights to the folder where the PDF documents are located.

• The server where the PDF documents are located is not available over the network.

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