Purchase Order Printing (Quick Print)

Purchase Order Printing (Quick Print) - Fields

Form Code

Enter a code to identify the printing format to use for this form, or click the Lookup button to list all form codes. Form codes can be established for different formats. To define a new format, enter a new form code. The Template Selection window appears, allowing you to select a template for the new format.

Click Designer to customize the form using Crystal Reports Designer. This button is available only if the Crystal Reports Designer software is installed on your workstation and the appropriate security is set up.

Note New form codes are saved for the current user and company. The last form code entered appears as the default code the next time this task is accessed.

Note New form codes are saved for the current user and company. The last form code entered appears as the default code for the next time Purchase Order Printing (Quick Print) is accessed.

Description

Type the description of the form code.

Number of Copies

Select the number of copies to print. This allows you to print multiple copies of the report or form without accessing Printer Setup. This field is available only if the Multi Part Form Enabled check box is cleared.

Collated

Select this check box to print each copy of the report or form in proper binding order when printing multiple copies. Clear this check box if you do not want to collate the report or form. This check box is available only if the value selected in the Number of Copies field is greater than 1.

Multi-Part Form Enabled

Select this check box to enable multi-part printing using the Multi Part Form Maintenance window. The Multi Part button is available only if this check box is selected. Clear this check box to disable multi-part printing.

Multi-part printing allows you to print your documents to multiple locations. This functionality takes the place of preprinted multiple part carbon/carbonless forms.

Print Comments

Select the type of comments to print.

Select Full to print the entire comment entered on the Lines tab of the applicable data entry window.

Select Partial to print only the first 100 characters of the comment entered on the Lines tab.

Select None if you do not want to print Lines tab comments.

Print Extended Item Description

Select this check box to print the item's extended description on the form. Clear this check box if you do not want to print this information.

Paperless Office Output

Select the appropriate option for printing, saving, or electronically delivering the form. The results of your selection depend on whether the Print, E-mail, and/or Fax check boxes are selected for each customer, vendor, or employee in Paperless Office Delivery Options.

Select...

...to perform the following when these check boxes are selected in Paperless Office Delivery Options for the customer, vendor, or employee

E-mail and/or Fax check box

Print check box

None

Print All

Hard copies of all selected forms are printed.

Hard copies of all selected forms are printed.

Hard copies of all selected forms are printed.

Electronically Deliver Only

The selected forms are saved as PDF and sent by e-mail and/or fax.

Nothing

Nothing

Print/PDF for Print Delivery Option

Nothing

The selected forms are saved as PDF and printed as hard copies.

The selected forms are saved as PDF and printed as hard copies.

Print/PDF All and Electronically Deliver

The selected forms are saved as PDF, printed as hard copies, and sent by e-mail and/or fax.

The selected forms are saved as PDF and printed as hard copies.

The selected forms are saved as PDF and printed as hard copies.

Print/PDF or Electronically Deliver

The selected forms are saved as PDF and sent by e-mail and/or fax.

The selected forms are saved as PDF and printed as hard copies.

The selected forms are saved as PDF and printed as hard copies.

Print/PDF All

The selected forms are saved as PDF and printed as hard copies.

The selected forms are saved as PDF and printed as hard copies.

The selected forms are saved as PDF and printed as hard copies.

PDF All

The selected forms are saved as PDF.

The selected forms are saved as PDF.

The selected forms are saved as PDF.

If you select an option that includes electronic delivery, click the Electronic Delivery button to select e-mail or fax options in Electronic Delivery for Forms.

Note This field is not available if Deferred is selected in the Printer/Output field.

Note For electronic delivery, the Print button is enabled only if the appropriate electronic delivery options are selected and the sender e-mail address is entered. The default sender address can be entered in Paperless Office Options or Company Maintenance, and it can be changed in Electronic Delivery for Forms.

Line Messages

Enter up to two lines of messages to print on the form.

Keep Window Open After Print

Select this check box to keep this window open after you print. Clear this check box if you want this window to close automatically after you print.

Note The selection for this check box is set by user and workstation.

Keep Window Open After Preview

Select this check box to keep this window open after you preview the report or form. Clear this check box if you want this window to automatically close after you preview the report or form.

Note The selection for this check box is set by user and workstation.

Printer/Output

Select a printer or output method. The following output methods are available:

Select Deferred to save forms to your hard drive for printing at a future time using Deferred Printing.

Select Export to export to a file type, such as PDF or Excel. The file can then be saved to your hard drive.

Select...	...to perform the following when these check boxes are selected in Paperless Office Delivery Options for the customer, vendor, or employee
Select...	E-mail and/or Fax check box	Print check box	None
Print All	Hard copies of all selected forms are printed.	Hard copies of all selected forms are printed.	Hard copies of all selected forms are printed.
Electronically Deliver Only	The selected forms are saved as PDF and sent by e-mail and/or fax.	Nothing	Nothing
Print/PDF for Print Delivery Option	Nothing	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF All and Electronically Deliver	The selected forms are saved as PDF, printed as hard copies, and sent by e-mail and/or fax.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF or Electronically Deliver	The selected forms are saved as PDF and sent by e-mail and/or fax.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
Print/PDF All	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.	The selected forms are saved as PDF and printed as hard copies.
PDF All	The selected forms are saved as PDF.	The selected forms are saved as PDF.	The selected forms are saved as PDF.