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Enter a payment type, or click the Lookup button to list all payment types. A default payment type of CHECK is created automatically and cannot be deleted.
Type a description for the payment type.
Select the payment method to use with this payment type.
Select this check box to display the specified payment type in the Payment Method field on your eBusiness Manager Web pages. Clear this check box if you do not want to display the specified payment type on your eBusiness Manager Web pages.
This field is available only if the eBusiness Manager module is set up for the current company and something other than ACH Payment is selected in the Payment Method field.
Select a fund transfer method.
Select Deposit to process a credit card transaction for the deposit amount entered. A deposit transaction will be fully processed as a sale when the Submit Card/ACH Account or Accept button is clicked in Sales Order Entry or S/O Invoice Data Entry and a deposit amount is entered. If the Process in Batch check box is selected in the data entry windows, the transactions can be fully processed when the Perform Payment Processing check box is selected during the Daily Sales Order Sales Journal printing.
Select Payment to trigger the transfer of funds during the Daily Sales Order Sales Journal printing. A payment will first be pre-authorized when the Submit Card/ACH Account or Accept button is clicked in Sales Order Entry or S/O Invoice Data Entry. If the Process in Batch check box is selected in the data entry windows, the transaction can be fully processed when the Perform Payment Processing check box is selected during the Daily Sales Order Sales Journal printing.
This field is available only if Credit Card is selected in the Payment Method field.
Enter the general ledger asset account number to debit with credit card or ACH transaction amounts entered in Cash Receipts Entry, A/R Invoice Data Entry, Sales Order Entry and S/O Invoice Data Entry. Click the Lookup button to list all general ledger accounts.
This asset account will serve as a holding account. When payment is received through the nightly settlement process with Paya (formerly Sage Payment Solutions), an Accounts Receivable cash receipt will be entered to the asset account moving the money to a cash account. If this field is left blank, the customer deposit account specified in Sales Order Options is used.
Warning If this field is left blank and credit card or ACH payment transactions are processed in Cash Receipts Entry or A/R Invoice Data Entry, a "missing G/L account" error occurs when updating the A/R Sales Journal.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number for posting the credit card or ACH payment expense accruals when the A/R Sales Journal is updated. Click the Lookup button to list all general ledger accounts.
The accrual account is for posting the charges and fees from the credit card or ACH vendor.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number. This field is available only if Credit Card or ACH Payments is selected in the Payment Method field.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Type a merchant account number.
This field is available only if Credit Card or ACH Payment is selected in the Payment Method field.
Type a discount percentage to use when calculating credit card or ACH expense to accrue when the A/R Sales Journal is updated. This is a bank fee or the amount the credit card or ACH merchant/bank will "discount" from their payment back to you. This fee posts to the accrual account.
This field is available only if Credit Card or ACH Payment is selected in the Payment Method field.
Type the fee that your credit card or ACH merchant/bank charges for each credit card or ACH order. This fee is collected on a per-order basis, not per each transaction the merchant/bank executes.
This field is available only if Credit Card or ACH Payment is selected in the Payment Method field.
This field displays the number of days a credit card authorization (pre-authorization) is valid and can only be viewed. Pre-authorizations will expire after 7 days. This should coincide with the terms set by Sage Exchange.
Select this check box to allow corporate credit cards to be used with this payment type. Clear this check box if you do not want corporate credit cards to be used with this payment type.
This field is available only if Credit Card is selected in the Payment Method field.
Select this check box to transmit information required for level 3 credit card processing when processing a payment in Sales Order Entry and S/O Invoice Data Entry. Clear this check box if you do not want to transmit the level 3 information.
This field is available only if Credit Card is selected in the Payment Method field and the Allow Corporate Cards check box is selected.
Type the Virtual Terminal ID number provided in your New Merchant Information e-mail from Paya (formerly Sage Payment Solutions).
This field is available only if an option other than None is selected in the Enable Payments field in Company Maintenance and Credit Card or ACH Payment is selected in the Payment Method field.
Type the 12-character merchant key provided in your New Merchant Information e-mail from Paya (formerly Sage Payment Solutions).
This field is available only if an option other than None is selected in the Enable Payments field in Company Maintenance and Credit Card or ACH Payment is selected in the Payment Method field.
This check box is automatically selected when the system successfully validates the virtual terminal ID and merchant key entered. A valid virtual terminal ID allows the system to process credit card and ACH payment transactions. When this check box is selected, you are ready to process credit card or ACH payment transactions with the selected payment type.
If this check box is cleared, the payment type is not automatically processed through Sage Exchange. Credit card transactions can still be submitted, but they require manual authorization.
This check box can only be viewed; it applies only if an option other than None is selected in the Enable Payments field in Company Maintenance and Credit Card or ACH Payment is selected in the Payment Method field.
Show Address and CVV Verification
Select this check box to display the Address Verification Service's (AVS) response code for both authorized and failed credit card transactions that are non-batch processed. Non-batch processed credit card transactions are those transactions that are sent for authorization when clicking Submit Card/ACH Account and Accept in Sales Order Entry, Sales Order Invoice Data Entry, Cash Receipts Entry, and Accounts Receivable Invoice Data Entry. During the credit card authorization process, the AVS uses various methods to match the address to the credit card; based on whether it is a successful or failed transaction, a response code appears, such as "X - Address + 9-digit ZIP code match" or "E - Address match error." Viewing this response code can be helpful for diagnostic purposes and to enhance fraud prevention procedures.
Clear this check box if you do not want to display the AVS response code for both authorized and failed transactions that are non-batch processed.
This field is available only if Credit Cards or Both Credit Cards and ACH is selected in the Enable Payments field in Company Maintenance and Credit Card is selected in the Payment Method field.
Note AVS response codes are not displayed for credit card transactions that are processed in a batch. Batch processed credit card transactions are those transactions that are sent for authorization in a batch in conjunction with the printing of Sales Order Batch Authorization, Daily Sales Order Sales Journal, A/R Sales Journal, and Cash Receipts Journal. The code also does not display if the AVS information matches the order.
A - Street address match, 5- and 9-digit zip code do not match
E - AVS data is invalid
N - No match
R - Retry, issuer's system not available
S - Service not supported by issuing bank
U - Address information not available
W - 9-digit zip code match, street address does not match
X - Street address and 9-digit zip code match
Y - Street address and 5-digit zip code match
Z - 5-digit zip code match, street address does not match
