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 Overview

You can select allocations to post before or during period-end processing. If you do not post allocations before period-end processing, you are automatically prompted to do so during period-end processing. When selecting allocations, you can enter separate source journals for financial and nonfinancial allocation entries, and change the source amount of the allocation distribution. You can also modify the source amount and drill down for more information about individual allocations before posting them.

Allocation entries assigned to period-end cycles in Allocation Entry are automatically selected at the end of each period. Entries with a quarterly cycle are selected at the end of periods 3, 6, 9, and the final period of the fiscal year. Entries with the annual cycle code are selected only at year end. Manual allocations must be selected using General Journal Entry on the Main menu.

 Before You Begin

• You must have already defined allocation entries in Allocation Entry, located on the Main menu.

• Only allocation entries assigned an allocation cycle of Period, Quarterly, or Annual in Allocation Entry can be selected in Allocation Selection Settings. Allocations with a Manual allocation cycle must be selected in General Journal Entry on the Main menu. To post manual allocations, see Perform a Manual Allocation.

 

To select allocations for posting

1. Select General Ledger Period End menu > Allocation Selection.

2. In the Allocation Selection Settings window in the Fiscal Year and Period fields, select the fiscal year and period for posting allocations. Allocations can only be posted to open periods. For more information, see Allocation Selection Settings - Fields.

3. In the Posting Date field, enter the date when allocations will be posted.

4. In the Financial Allocations section, in the Source Journal and Starting Journal Number fields, enter the source journal and starting journal number to use for financial allocations.

5. In the Non-Financial Allocations section, in the Source Journal and Starting Journal Number fields, enter the source journal and starting journal number to use for nonfinancial allocations.

6. Click Proceed.

7. In the Allocation Selection window, view and edit allocations as necessary using any of the following options:

1. To change the source amount for an allocation to a manual amount, enter an amount in the Source Amount field. To change the source amount to the current balance or current activity of the source account, select the allocation and then click the Current Balance or Current Activity buttons. For more information, see Allocation Selection - Fields.

2. To change the posting comment for an allocation, enter a new amount in the Comment field.

• To reset the selected Allocation Selection fields, click Reset Row. To reset all Allocation Selection fields, click Reset All Rows.

Note  Clicking Reset will not update the allocations with any source amount changes that have occurred since they were selected. To update all allocations for the selected period, you must click Clear and then select the allocation settings again in the Allocation Selection Settings window.

• To return to the Allocation Selection Settings window without saving your changes, click Clear. This clears all allocation selections, including any changes made to source amounts.

• To view details about an allocation, select the allocation and then click the Allocation Detail button to display the Allocation Drill Down window. Click OK to return to the Allocation Selection window. For more information, see Allocation Drill Down - Fields.

8. Click Accept to save your allocation selections.

Allocation entries that were assigned a period-end, quarter-end, and/or year-end allocation cycle in Allocation Entry are selected for posting, and allocation amounts are calculated. For information about posting the allocations, see Post Allocations.