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 How does the batch faxing feature work?

The batch faxing feature allows you to fax multiple fax-enabled SAP Crystal Reports forms using the fax number entered for the customer or vendor, or entered during data entry. You can batch fax forms by selecting a fax-enabled form code in the form-printing window. The fax-enabled form code must be set up to print to the Microsoft Fax Services or WinFax printer.

During the faxing process, fax-enabled forms, such as those created for invoices and statements, containing the same fax number are collected and sent as a group with one cover letter. During data entry, you can clear the Batch Fax check box for forms you do not want to include in the faxing process.

 

For more information, see:

Fax Multiple Forms in Batches

Microsoft Fax Services FAQs

WinFax Printing FAQs

 

 Which files provide information for fax-enabled forms?

The following table indicates which file the information for the fax-enabled form default from; however, the information can be changed during data entry.

 

Form	Fax Number	Send-To Name	Company Name	Batch Fax Flag
Accounts Receivable Customer Statements	Customer file	Primary Customer Contact	Customer file	Customer file
Accounts Receivable Invoices	Accounts Receivable Data Entry Header	Primary Customer Contact	Accounts Receivable Data Entry Header	Accounts Receivable Data Entry Header
Accounts Receivable Invoice History (AR Type)	AR Invoice History Header	Customer Contact	AR Invoice History Header	AR Invoice History Header
Accounts Receivable Invoice History (SO Type)	SO Invoice History Header	SO Invoice History Header	SO Invoice History Header	SO Invoice History Header
Purchase Orders	Purchase Order Entry Header	Purchase Order Entry Header	Purchase Order Entry Header	Purchase Order Entry Header
Customer Return Merchandise Authorizations (RMAs)	Accounts Receivable Data Entry Header	Primary Customer Contact	Accounts Receivable Data Entry Header	Accounts Receivable Data Entry Header
Return Merchandise Authorization (RMA)Receivers	Accounts Receivable Data Entry Header	Primary Customer Contact	Accounts Receivable Data Entry Header	Accounts Receivable Data Entry Header
Sales Orders	Sales Order Entry Header	Sales Order Entry Header	Sales Order Entry Header	Sales Order Entry Header
Sales Order Picking Sheets	Sales Order Entry Header	Sales Order Entry Header	Sales Order Entry Header	Sales Order Entry Header
Sales Order Invoices	SO Invoice Data Entry Header	SO Invoice Data Entry Header	SO Invoice Data Entry Header	SO Invoice Data Entry Header

 

 

 Are faxed forms recorded as printed?

Some printing tasks, such as Sales Order Printing and Invoice Printing, must keep track of which documents are printed. Documents that are faxed are not considered printed. To record faxed documents as printed, use the Multi-Part feature to send one part of the document to the fax printer and another part to a standard printer, or you can print the document twice: first to the fax printer, and then to a standard printer.