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The Job Posting Register itemizes all direct cost, billing, and cash receipt entries made using Job Posting Entry. The report provides detailed transactions by batch number and is divided into three portions, each with a separate report total: direct cost postings, billing postings, and cash receipt postings.
Information detailed for each type of transaction includes the job number, cost code and cost type (for direct cost transactions), reference number, transaction date, general ledger credit and debit account numbers (if applicable), posting comment, and transaction amount. Subtotals are provided by batch, with a report total of all cost, billing, or cash receipt transactions.
Review the Job Posting Register for accuracy. Use the register to balance your posting entries by preparing an adding machine tape of the direct cost, billing, and cash receipt transactions entered; check the totals against the totals on the register. If there are errors, return to Job Posting Entry, make the necessary changes, reprint the Job Posting Register, and proceed with the update.
Warning Do NOT, under any circumstances interrupt the update process.
Note Be sure to save the most recently printed register as an audit trail of direct cost, billing, and cash receipt transactions.
During the update process, the following occurs:
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If the Post to G/L for Direct Cost Transactions check box is selected in the Job Cost Options window, direct cost postings are updated to the Job Cost Daily Transaction Register file for later printing and updating of the Daily Transaction Register, and subsequent update to the Job.
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Any billing and cash receipt postings are updated to the invoice billed, payment received, and retention balance amounts in the Job.
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The Job Cost Billing History file is updated.
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General ledger postings are updated to the General Ledger Transaction file for later printing and updating of the Daily General Ledger Transaction Register.
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The Job Cost period-ending date is compared with the accounting date. If the accounting date is greater than the period-ending date, all data is posted to the future period.
When the update is completed, you advance automatically to either the Daily Overhead Allocation Register (if Daily is selected in the Apply Overhead on a Daily or Monthly Basis field in the Job Cost Options window) or the Daily Transaction Register.
