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 Overview

You can add, delete, or modify the amount to transfer between Accounts Payable and Accounts Receivable, before the Accounts Payable from Accounts Receivable clearing is processed. For each invoice selected, enter the amount to apply.

To change the clearing amount, you can edit AP from AR Clearing Entry before updating the AP from AR Clearing Register; if you do not want to change the amounts, you must clear each vendor linkage separately and update.

 Before You Begin

• The Accounts Receivable module must be installed for this company.

• Vendor and customers must already be set up.

• Vendors and customers must already be linked.

 

To adjust clearing amounts

1. Select Accounts Payable Period End menu > AP from AR Clearing Entry.

2. In the Customer No. field, enter the linked customer number. For more information, see AP from AR Clearing Entry - Fields.

3. Click the Select Invoices button.

4. In Select Customer Invoices, select the Show Zero Balance Invoices check box to also select invoices with zero balances. For more information, see Select Invoices – Fields.

5. Select the invoices to adjust clearing amount, and click the Add Invoices button.

6. In AP from AR Clearing Entry, enter the Discount Amount and Posted Amount fields to adjust the clearing amount for each invoice, and click Accept.

7. Print the AP from AR Clearing Register and update the Daily Transaction Register and the general ledger entries posted from this register to complete the clearing process.

   Note Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.

Warning Do not interrupt the update process.

The adjusted amounts are cleared for the selected invoices, and a credit memo is created in Accounts Payable for the amount cleared from Accounts Receivable.

On the Vendor Maintenance Invoices and Transactions tabs, the invoice number for the clearing transaction appears as ARM-MMDD-X (where ARM represents an Accounts Receivable merge, MMDD is the month and day of the clearing transaction, and X is the sequence number for the transaction cleared on that day for that vendor). A debit amount, the total dollar amount cleared to Accounts Receivable, appears in the Trans Amount field.