Set Up Credit Card and ACH Payment Processing

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Expand/Collapse item  Overview

Setting up your system to process credit card and/or ACH payments through Paya Exchange requires activating Paya Exchange for your company and then setting up credit card and ACH payment types.

You can either use the Payment Setup Wizard, which guides you through the process, or you can complete the steps using Company Maintenance, Payment Type Maintenance, and Accounts Receivable Options. Both procedures are described below.

Expand/Collapse item  Before You Begin

  • Set up the company for which you are activating Paya Exchange.

  • Install Paya Connect Desktop on workstations that will be used to process credit cards. You can install the application from the Sage 100 installation program (in the Productivity Applications folder).

Set up payment processing using the Payment Setup Wizard

Set up payment processing using individual tasks

Set up payment processing using the Payment Setup Wizard

This procedure describes how to set up credit cards and ACH payments using the wizard available on the Accounts Receivable Setup menu.

  1. Before starting the wizard, gather the following information:
    • Your merchant ID and merchant key provided by Paya
    • The general ledger accounts to debit with payment amounts
    • The general ledger accrual accounts for posting charges and fees from the credit card or ACH vendor
    • The discount percentage that the merchant or bank will discount from their payment back to you
    • The transaction fee that your merchant or bank charges for each credit card or ACH order
  2. Select Accounts Receivable Setup menu > Payment Setup Wizard for Paya Exchange.
  3. Proceed through the wizard. You'll be guided through enabling payment processing and setting up one or more payment types.

Your company is ready to accept credit card payments, ACH payments, or both, depending on your selections. You can now save customer credit card and ACH account information in Customer Maintenance; go to the Additional tab and click Credit Card/ACH.

Set up payment processing using individual tasks

This procedure describes how to set up credit cards and ACH payments using the Company Maintenance, Payment Type Maintenance, and Accounts Receivable Options tasks.

Note You'll need your merchant ID and merchant key provided by Paya to complete these steps.

Activate Payment Processing

  1. Select Library Master Main menu > Company Maintenance.

  2. Enter the company code of the company that will be using the Credit Card Processing module. For -

    more information, see Company Maintenance - Fields .

  3. On the Payment tab, in the Enable Payments field, select either ACH, Credit Cards, or Both Credit Cards and ACH.

  4. If you have credit card data stored in a Paya Exchange Vault-only (nonprocessing) account, you will be asked if you want to enter the virtual terminal ID and merchant key for your processing account. You can enter the ID and key here, or enter it later in Payment Type Maintenance.

    After entering a valid ID and key, your credit card information will be transferred to your processing account. The time required will vary depending on the number of credit cards on file.

  5. Click Accept.

Set up the credit card and/or ACH payment types

  1. Select Accounts Receivable Setup menu > Payment Type Maintenance.

  2. In the Payment Type field, enter the payment type to set up. For more information, see Payment Type Maintenance - Fields.

  3. In the Payment Method drop-down field, select either Credit Card or ACH Payment.

  4. For credit card payment types, you can select Allow Corporate Cards if you want to enable level 2 credit card processing. You can then select the Include Level 3 Data check box to enable level 3 credit card processing. For more information, see Set Up Customer Credit Cards for Level 3 Processing.

  5. In the Virtual Terminal ID field, type the 12-digit Virtual Terminal ID provided in your Paya New Merchant Information e-mail.

  6. In the Merchant Key field, type the 12-character Merchant Key provided in your Paya New Merchant Information e-mail.

  7. Complete the other fields as needed to set up the payment type. Click Accept.

  8. Repeat these steps for all credit card and ACH payment types.

Allow credit card and ACH payments in Accounts Receivable tasks

  1. Select Accounts Receivable Setup menu > Accounts Receivable Options.

  2. On the Entry tab, select the Allow Credit Cards / ACH Payments check box and click Accept. For more information, see Accounts Receivable Options - Fields.

The current company is now set up to receive credit card and/or ACH payments processed through Paya Exchange.

For more information, see: