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Job Transaction Detail Report/Job Transaction Detail History Report |
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Use Period End Report Selection to select the period-end reports that you want to print. The reports will print in sequence, without user intervention, using the broadest range available (all jobs, all job types, all job statuses, all cost codes/cost types, etc.).
After all reports have printed, you can complete period-end processing.
Warning The Work in Process Report and the Job Transaction Detail Report should always be printed before performing either period-end or year-end processing.
If you click Yes in response to the message prompting you to complete Period End Processing, jobs closed or canceled on or before the period-ending date are purged or saved to history files, depending on the selection in the Retain Job Cost History check box in the Job Cost Options window. The following information is updated during period-end (or year-end) processing.
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The actual cost-to-date, invoice billed, and payment received amounts for the period to date in the Job are set to zero, along with the period-to-date cost code/cost type dollar and unit totals.
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All cost detail is purged automatically and summarized by cost code/cost type for all jobs for which the Retain Transaction Detail check box is cleared on the Job Maintenance Main tab. Completed jobs that are "closed out" are either purged from the system or moved to history files. To prevent "closed-out" jobs from being purged or moved to the history files, change the status of the job (for example, to "L" for late charges).
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If any future period activity is recorded during the period, the period-to-date amounts are set to the future period amount, the year-to-date amount is updated with the future period amount, and the future period amount is set to zero.
For year-end processing, the same process takes place, and the year-to-date actual cost, invoice billed, and payment received totals are set to zero, along with the year-to-date dollar and unit totals.
