The Auto Generate from Sales Orders Listing can be printed before purchase orders are generated in Auto Generate from Sales Orders. After reviewing the Auto Generate from Sales Order Listing, you can then generate the purchase orders.

• If the Use Sales Order Number as the Purchase Order Number check box is cleared in Purchase Order Options, you can enter or accept the next purchase order number.  

• If Prompt is selected in the Base PO Header Required Date On field in Purchase Order Options, you can enter or accept the header required date.

• If Prompt is selected in the Base PO Lines Required Date On field in Purchase Order Options, you can enter or accept the lines required date.

• If the Print Purchase Order Number Assignment Listing check box is selected in Purchase Order Options, a message appears asking if you want to print the Purchase Order Number Assignment Listing.

• If the Access Purchase Order Entry After Generation check box is selected in Purchase Order Options, Purchase Order Entry appears with the first purchase order number displayed.

• If the Access Purchase Order Entry After Generation check box is cleared and the Print Purchase Order After Generation check box is selected in Purchase Order Options, a message appears asking you to print the purchase orders.

Warning Do not, under any circumstances, interrupt the update process.

During the purchase order generation process, the following occurs:

• The on-purchase-order information in the Item file is updated for standard purchase order types only.

• Each purchase order created from Auto Generate from Sales Orders is recorded in the Open Purchase Order file. Drop-ship items with the same vendor from the same sales order will have one purchase order generated for the items ordered if the Summarize Drop Ship Lines by Vendor check box is selected in Auto Generate from Sales Orders.

• If an invalid tax calculation occurs, a flag is written to the Purchase Order Data Entry file, and a Recalc Tax button appears in Purchase Order Entry.