Department Maintenance

Department Number

Enter the department number representing the department you want to add or maintain, or click the Lookup button to list all departments. You can enter any alphanumeric character from 00 to ZZ.

 

Description

Enter the description of this department.

 

1. Main

 

Standard Payroll

Enter the general ledger standard salary expense account number for this department. Click the Lookup button to list all general ledger accounts. This is the default earnings expense account for earnings codes that post by department.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Employer Disability

Enter the general ledger expense account number to use for employer disability insurance tax for this department. Click the Lookup button to list all General Ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Employer Social Security

Enter the general ledger Social Security tax expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Employer Medicare

Enter the general ledger Medicare tax expense account number for this department. Click the Lookup button to list all General Ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Employer Other

Enter the general ledger expense account number to use for other employer taxes for this department. Click the Lookup button to list all General Ledger account numbers. The taxes included in the "other" category vary by jurisdiction.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Federal Unemployment Insurance

Enter the general ledger federal unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

State Unemployment Insurance

Enter the general ledger state unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Workers' Compensation

Enter the general ledger workers' compensation expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Accrue Wage Expense

Select this check box to accrue wage expense for this department. Clear this check box for no wage expense accrual. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

 

Accrue Tax Expense

Select this check box to accrue tax expense for this department. Clear this check box for no tax expense accrual. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

 

Accrue Tax Accruals

Select this check box to accrue tax accruals for this department. Clear this check box for no tax accruals. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

 

Payroll Accrual Account

Enter the Payroll accrual account number for this department. Click the Lookup button to list all General Ledger account numbers. This account is used to post the accruals and is typically a short-term liability account. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

 

(Time Off 1) Liability

Enter the general ledger liability account number to use for the first time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

(Time Off 1) Expense

Enter the general ledger expense account number to use for the first time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

(Time Off 2) Liability

Enter the general ledger liability account number to use for the second time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

(Time Off 2) Expense

Enter the general ledger expense account number to use for the second time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

(Time Off 3) Liability

Enter the general ledger liability account number to use for the third time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

(Time Off 3) Expense

Enter the general ledger expense account number to use for the third time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

2. Earnings

 

Earnings Code

If you want to post earnings to a general ledger account other than the standard payroll expense account selected on the Main tab, enter the applicable earnings code in this field.

Click the Lookup button to view list of all earnings codes.

 

Expense Account

Enter the general ledger expense account number corresponding to the earnings code being posted. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

3. Deductions

 

Deduction Code

Enter the deduction code to add or maintain for this department, or click the Lookup button to list all deduction codes.

 

Accrual Account

Enter the general ledger account number to which amounts for this deduction code are posted for this department. Click the Lookup button to list all general ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Contribution Expense Account

Enter the general ledger account number to which employer contributions are posted for this department. Click the Lookup button to list all general ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

This field is available only for deduction codes with Employer Contribution selected as the deduction type.

 

4. Security

 

User Logon

Enter a user logon to give the user access to this department. Click the Lookup button to view a list of all valid user logons.

If no user logons are entered, all users will have access to this department.