Enter the department number representing the department you want to add or maintain, or click the Lookup button to list all departments. You can enter any alphanumeric character from 00 to ZZ.
Enter the description of this department.
1. Main
Enter the general ledger standard salary expense account number for this department. Click the Lookup button to list all general ledger accounts. This is the default earnings expense account for earnings codes that post by department.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number to use for employer disability insurance tax for this department. Click the Lookup button to list all General Ledger account numbers.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger Social Security tax expense account number for this department. Click the Lookup button to list all general ledger accounts.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger Medicare tax expense account number for this department. Click the Lookup button to list all General Ledger account numbers.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number to use for other employer taxes for this department. Click the Lookup button to list all General Ledger account numbers. The taxes included in the "other" category vary by jurisdiction.
Note On the Additional tab, you can enter additional employer other tax codes and select a different general ledger expense account than this field if required.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Federal Unemployment Insurance
Enter the general ledger federal unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger account numbers.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger state unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger accounts.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger workers' compensation expense account number for this department. Click the Lookup button to list all general ledger accounts.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Select this check box to accrue wage expense for this department. Clear this check box for no wage expense accrual.
This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.
Select this check box to accrue tax expense for this department. Clear this check box for no tax expense accrual.
This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.
Select this check box to accrue tax accruals for this department. Clear this check box for no tax accruals.
This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.
Enter the Payroll accrual account number for this department. Click the Lookup button to list all General Ledger account numbers. This account is used to post the accruals and is typically a short-term liability account.
This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.
Enter the general ledger liability account number to use for the first time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number to use for the first time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger liability account number to use for the second time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number to use for the second time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger liability account number to use for the third time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to post time off accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the corresponding expense field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger expense account number to use for the third time off type defined in Payroll Options. Click the Lookup button to list all general ledger account numbers. This account is used to recognize time off expense accrued and is the offsetting account for the account entered in the corresponding liability account field.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
2. Additional
If you want to post employer other taxes to a general ledger account different than the payroll tax expense account selected in the Employer Other field on the Main tab, enter the applicable tax code in this field.
Click the Lookup button to list all tax codes.
Enter the general ledger expense account number corresponding to the tax code being posted. Click the Lookup button to list all general ledger accounts.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
3. Earnings
If you want to post earnings to a general ledger account other than the standard payroll expense account selected on the Main tab, enter the applicable earnings code in this field.
Click the Lookup button to view list of all earnings codes.
Enter the general ledger expense account number corresponding to the earnings code being posted. Click the Lookup button to list all general ledger accounts.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
4. Deductions
Enter the deduction code to add or maintain for this department, or click the Lookup button to list all deduction codes.
Enter the general ledger account number to which amounts for this deduction code are posted for this department. Click the Lookup button to list all general ledger account numbers.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
Enter the general ledger account number to which employer contributions are posted for this department. Click the Lookup button to list all general ledger account numbers.
If the account number is longer than the field, use the left and right arrow keys to view the entire account number.
Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.
This field is available only for deduction codes with Employer Contribution selected as the deduction type.
5. Security
Enter a user logon to give the user access to this department. Click the Lookup button to view a list of all valid user logons.
If no user logons are entered, all users will have access to this department.
