Department Maintenance

 

Window Details

 

How Do I...

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Process Payroll Expense and Tax Accrual

Overview

 

Set Up Security by Department

Fields

 

Set Up Liability Postings

 

Related Topics

 

 

Account Maintenance

General Ledger Accounts

Data Entry and Report Security    

 

Navigation

Select Payroll Setup menu > Department Maintenance.

Overview

Use Department Maintenance to organize your Payroll system by department. Each department can represent a branch, division, store location, or profit center within your company. Up to 1,296 departments can be created, each with a unique alphanumeric number and name.

You can enter different general ledger account numbers for each department, including:

By assigning unique salary expense accounts and employer tax expense accounts to each department, amounts posted to each account reflect the activities for that department only. If you are integrating the General Ledger module with Payroll, the payroll expense amounts for each department are reflected on your financial statements and other General Ledger reports.

If a deduction code accrual account is defined for the employee's home department, that accrual account is used during the Daily Transaction Register update process instead of the accrual account defined in Deduction Code Maintenance. If a deduction code accrual account is not defined for the department in Department Maintenance, the accrual account defined in Deduction Code Maintenance is used during the Daily Transaction Register update process.

You can enter alternate general ledger expense accounts for earnings codes if you do not want to post to the standard payroll expense account for this department. An unlimited number of earnings codes can be entered.

You can maintain departments other than 00 if the Require Departments in Payroll check box is selected in Payroll Options. If the Require Departments in Payroll check box is cleared, you can enter information for department 00 only. Prior to processing payroll for the first time, you must enter general ledger account numbers for department 00.

Departments affect the numbering of your employees. The department number precedes the employee number entered in Employee Maintenance. Also, all reports containing employee information provide subtotals by department.

You can also use Department Maintenance to set up security so that users can access employee information only if they have rights to the employees' assigned department. For more information, see Data Entry and Report Security.

After entering department information, you can click the Print button to print a Department Listing.

Fields

 

Department Number

Description

 

 

1. Main

 

Standard Payroll

Accrue Tax Expense

Employer Disability

Accrue Tax Accruals

Employer Social Security

Payroll Accrual Account

Employer Medicare

(Time Off 1) Liability

Employer Other

(Time Off 1) Expense

Federal Unemployment Insurance

(Time Off 2) Liability

State Unemployment Insurance

(Time Off 2) Expense

Workers' Compensation

(Time Off 3) Liability

Accrue Wage Expense

(Time Off 3) Expense

 

 

2. Earnings

 

Earnings Code

Expense Account

   

3. Deductions

 

Deduction Code

Accrual Account

Contribution Expense Account

   

4. Security

 
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