Generate a Direct Deposit ACH File

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When you process payroll for employees who are set up for direct deposit and then update the Check Register, records are created that contain the direct deposit information used to create the ACH file that you send to your bank.

Use this procedure to generate an ACH file.

Note This procedure applies to the direct deposit method in which you generate an ACH file and manually send it to your bank. (Manually Send ACH File is selected in the Direct Deposit Interface field in Payroll Options.)

 

To generate the direct deposit interface file

  1. Select Payroll Direct Deposit menu > Direct Deposit Processing. The Generate Direct Deposit ACH File window opens.

  2. Enter the bank code to use for any prenote entries that are included.

    Note The bank code will be used for any prenote records that have not been sent to the bank for approval. The bank code entered in the Payroll Check Printing window will be used to pay employees.

  3. Enter the file code to use as part of the ACH file name. For more information, see Generate Pre-Note ACH File / Generate Direct Deposit ACH File - Fields

  4. Select which batches to include in the file.

  5. To select batches based on their effective date or transmission date, enter criteria in the selection grid.  

  6. Click Proceed.

An ACH file is created for each bank code and saved in the location specified in Payroll Options.