Set Up Direct Deposit to Generate ACH Files

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Expand/Collapse item  Overview

Use this procedure if you are going to process direct deposit by generating an ACH file and manually uploading the file to your bank(s). You must set up direct deposit options in Payroll Options and enter information for the bank account(s) that will be used.

Expand/Collapse item  Before You Begin

Work with your financial institution to determine its particular requirements. This would include a discussion of any fees, specifications, and paperwork required.

 

To set up direct deposit in Payroll Options

  1. Select Payroll Setup menu > Payroll Options.

  2. Select the Require Direct Deposit check box. For more information, see Payroll Options - Fields.

  3. In the Direct Deposit Interface field, select Manually Send ACH File.  

  4. Select the Allow Partial Allocation of Check Amount check box to allow your employees to receive a portion of their net pay by direct deposit and have the remainder printed on a check. If you clear this check box, no partial checks will print, and any undistributed net pay will be deposited into the last approved bank account listed in the Direct Deposits window for the employee.

  5. Select the Print Direct Deposit Stubs check box to print direct deposit stubs for participants who have 100 percent of their net pay allocated to direct deposit. Clear the check box to print voided checks instead. These information-only vouchers notify employees of the amounts being deposited.

  6. If you will print direct deposit stubs, type a number in the Next Direct Deposit Stub Number field.

  7. Select the Do Not Send a Pre-Note When Employee Number Changes check box if a pre-note is not needed when an employee number is changed.  

  8. In the Path for Direct Deposit File field, enter the path to the folder where you want the ACH files to be saved. If this field is empty, the ACH files will be saved in the ..\MAS90\MAS_xxx\PRxxx\ folder (xxx represents the company code).  

  9. Click Accept.

You can now set up your banks and make sure the ACH files are formatted correctly. See Set Up Direct Deposit ACH Files.