Set Up the Sage 100 Direct Deposit Service

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Expand/Collapse item  Overview

Use this procedure to set up the Sage 100 direct deposit service. In addition to enrolling in the service, you must set up direct deposit in Payroll Options and enter your bank account information in Direct Deposit Interface Setup. You must use the same bank account that was provided on the application form when enrolling in the Sage 100 direct deposit service. To use a different bank, you must contact iSolved customer support at 833-203-7226.

Expand/Collapse item  Before You Begin

You must enroll in the service for each Sage 100 company in which you'll process direct deposits. To enroll, select Payroll Setup menu > Payroll Options. On the Direct Deposit tab, click Apply for Sage 100 Direct Deposit Service.

Please keep in mind the following:

  • The pre-note approval takes 5 banking days, so please schedule accordingly.

  • Direct deposits must be sent by 5:00 p.m. Eastern Time 2 banking days before the effective (check) date.

  • The payroll check date must be dated at least 2 banking days after the payroll processing date. For example, if your payroll check date is Friday, September 24, you must submit your direct deposits by 5 p.m. ET on Wednesday, September, 22.

Wait until you've been notified that your company's application is approved before setting up the service.

 

To set up direct deposit in Payroll Options

  1. Select Payroll Setup menu > Payroll Options.

  2. On the Direct Deposit tab, select the Require Direct Deposit check box. For more information, see Payroll Options - Fields.

  3. In the Direct Deposit Interface field, select Sage 100 Direct Deposit Service.  

  4. To allow employees to receive a portion of their net pay by direct deposit and have the remainder paid by check, select the Allow Partial Allocation of Check Amount check box. If you clear this check box, any undistributed net pay will be deposited into the last approved bank account listed in the Direct Deposits window for the employee.

  5. To print direct deposit stubs for participants who have 100 percent of their net pay allocated to direct deposit, select the Print Direct Deposit Stubs check box. Clear the check box to print voided checks instead. 

  6. If you will print direct deposit stubs, enter a number in the Next Direct Deposit Stub Number field.

  7. Select the Do Not Send a Pre-Note When Employee Number Changes check box if needed. If this check box is cleared and an employee's employee number is changed, the Pre-Note Sent field in the Direct Deposits window will be set to No, and a new prenote must be approved.

  8. Click Accept.

 

To set up your bank

Only one bank can be set up for direct deposit when using the Sage 100 direct deposit service.

  1. Select Payroll Setup menu > Bank Code Maintenance.

  2. Enter the bank code for the bank that you identified on your application when signing up for the Sage 100 direct deposit service.

  3. In the Bank Account Number field, make sure the account number matches the one provided on your Sage 100 direct deposit application.

Important! If you want to change the bank code or account number used for direct deposit, you must contact iSolved customer support at 833-203-7226. Changing the bank code or other information in this task will not affect which account is used when direct deposit payments are processed.

For more information, see Bank Code Maintenance - Fields.

  1. Click Direct Deposit. The Direct Deposit Maintenance window opens.

  2. Select the Direct Deposit check box.

  3. In the Account Type field, select Checking or Savings.

  4. Enter same the routing transit numbers that you provided on your Sage 100 direct deposit application. For more information, see Direct Deposit Interface Setup - Fields.

  5. Enter your alternate employer ID number or alternate company name if applicable.

  6. Enter the account information that will be used if you incur any ancillary fees, such as an insufficient funds charge.

    • In the Fee Expense Account Number field, enter the account number that you want to debit for any fees.
    • In the Alternate Billing Bank Code field, enter the bank code for the billing bank account that you identified when signing up for Sage 100 direct deposit. If you leave this field blank, the direct deposit bank account will be used instead.

    If you are charged a fee, the next time that you synchronize data with the Sage 100 direct deposit service, transaction journal entries will be created for these accounts. Review the entries and update the Transaction Journal on the General Ledger Main menu.

  7. Click Accept. If your current company is not already linked with a Sage 100 direct deposit company, the Sage ID sign-in window opens.

  8. Sign in using your Sage ID (your email address). The Link to Sage 100 Direct Deposit Service Company window opens.

  9. In the Sage 100 Direct Deposit Service Company field, select the direct deposit company to link it to your current Sage 100 company.

  10. Click OK.

The next step is to enter direct deposit information for your employees in Employee Maintenance. See Set Up Employees for Direct Deposit to learn more.

If other people in your company will be processing direct deposit payments, see Grant Access to Sage 100 Direct Deposit Service.