Set Up Posting by Division in Accounts Receivable

By using multiple divisions in Accounts Receivable, the customer's division number can determine the account number to use for the Accounts Receivable, Cash Sales, Discounts Allowed, Freight, and Sales Tax account postings. These accounts are maintained in Division Maintenance. Use this procedure to set up the system to post by customer division.

To set up posting by division in Accounts Receivable

Select Accounts Receivable Setup menu > Accounts Receivable Options.
Select the Accounts Receivable Divisions check box. For more information, see Accounts Receivable Options - Fields.
In the G/L Segment to Post A/R Sales field, select Department or Location.
The department is the second segment of the account number. For example, ###-##-#### where ## is the department.
The location is the third segment of the account number. For example, ###-##-#### where #### is the location.

Click Accept.
Select Accounts Receivable Setup menu > Division Maintenance.
In the Post to field, enter an alphanumeric value for each division. This value will be substituted into the main account number based on the customer's division. For more information, see Division Maintenance - Fields.
Click Accept.
Select General Ledger Main menu > Account Maintenance.
Create account numbers which include all the segment values. For more information, see Create and Maintain Accounts in Account Maintenance.
Select Accounts Receivable Setup menu > Miscellaneous Item Maintenance.
Select a miscellaneous item. For more information, see Miscellaneous Item Maintenance - Fields.
In the Accounts Receivable section, select the Post Sales by Division check box.
Click Accept.

The Accounts Receivable module has been set up to post by division.